Administration Clerk - Lowestoft, United Kingdom - Suffolk Constabulary

Suffolk Constabulary

Verified Company

Lowestoft, United Kingdom

2 days ago

Posted by:

Tom O´Connor

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Description

Administration Clerk

Closing Date:
Friday 8 December 2024 at 5pm

Work Type:
Part Time (14.8 hours) - Temporary till August 2024

Salary:
: £23,121 - £24,462 per annum / pro rata

Department:
Suffolk County Policing Command

Location:
Lowestoft Police Station - Hybrid (Rota)

Activities and Responsibilities of the Post

Principle Purpose of the role

There is a requirement for travel associated with this post for which transport will be provided.

Main Activities of the Role

General administrative duties including the processing of incoming/outgoing mail, providing a word processing service and assisting with meetings, as required
Responsible for the ordering, invoicing, receipt and storage of stationery and non operational equipment ensuring that sufficient and up to date stock is maintained
Responsible for the handling of cash, which includes, the receipt and payment of monies, banking, purchase of postage stamps and the maintenance of cash float accounts. Records should be maintained of all transactions in accordance with financial procedures
To maintain accurate and comprehensive records (both electronic and manual) including the inputting of data and interrogation of systems and paper records to produce management information, as required
Maintain and update information on Constabulary noticeboards and on public display in line with force direction
Maintain inventory records and registers, including building contents, vehicles and supplies, which includes the recording, relocation and disposal of equipment and allocation of locker space and keys in accordance with Constabulary procedures
Provide support to responsible person for the building including reporting and monitoring of faults
Assist with the implementation and enforcement of fire precautions, security audits and health and safety procedures in liaison with the responsible person for the site. Carry out weekly fire alarm, panic alarm and defibrillator tests. Regular checks of and replenishment of first aid boxes in buildings and vehicles
Responsible for the collection of blood, urine and DNA samples
Calibrate Draeger breath test devices
Maintain appropriate stock levels of PAVA, issuing and withdrawing when necessary. Assisting with audits and processing returns to stores. Updating and ensuring accuracy of records on Transearch
Issuing electronic door access cards, updating and maintaining the system under direction from Line Management and documented procedures
Any other duties commensurate with the role and grade as may reasonably be requested by line management

Person Specification

It is essential that applicants meet the following criteria:

Demonstrate ability to use computer systems, with knowledge of Microsoft Outlook, Word and Excel
Proven clerical experience, with ability to maintain office record systems and follow set procedures
Proven ability to organise and prioritise own workload as necessary
Demonstrate ability to work effectively as part of a team and maintain required skills
Ability to demonstrate effective communication skills, both written and verbal
Proven ability to work accurately with close attention to detail
Ability to travel within Suffolk as required

It is desirable that applicants meet the following criteria:

Previous knowledge of working within the public sector or equivalent

Hours of work are 14.8 per week Monday and Tuesday 08:00 - 17:00. (There is some flexibility to work shorter hours per day across more days). This post is offered on a temporary basis.

Special conditions / Points to note

The purpose of this job description is to indicate the general level of the duties and responsibility of the role, the duties may from time to time vary without changing the general character of the role or the levels of responsibilities
Whilst the role is normally based at the aforementioned location, you may be required to work at other establishments within Suffolk Constabulary as may be reasonably required. Police Staff Conditions of Service will be adhered to in such instances
All duties must be carried out in accordance with relevant Health and Safety legislation and good practice. A 'No Smoking in the Work Place' policy applies
All duties must be carried out in a manner that supports the Constabulary's commitment to equality and inclusion
This role will involve some travelling and working at various police premises within each Area for example East, West and South, as requested by Line Managers. Police staff conditions of service will be adhered to in such instances

Suffolk constabulary is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

Job Type:
Part-time

Salary:
£23,121.00-£24,462.00 per year

Benefits: