Finance Officer - Surrey, United Kingdom - Copthorne Preparatory School

Copthorne Preparatory School
Copthorne Preparatory School
Verified Company
Surrey, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Copthorne Preparatory School

Surrey
- £32,000 - £35,000 per year

  • New
  • Quick apply
  • Salary:
- £32,000 - £35,000 per year

  • Job type:
  • Full Time, Permanent
  • Start date:
  • Jan/Feb 202 15 December 2023

Job overview:


Key Responsibilities

Finance administration

  • Responsible for maintaining accurate financial data into the school's finance software iFinance
  • Manage the preparation of termly fee invoices to parents to ensure timely collection of fees due to the school
  • Act as first point of contact for parent questions and queries relating to their termly bills
  • Liaise with staff to maintain processes for approval of purchases and school trips via the PO process
  • Process purchase invoices into iFinance
  • Create and authorise payment batches and faster payments
  • Carry out monthly bank reconciliations and reconcile all control accounts including fee and purchase ledgers
  • Responsible for cash handling including petty cash
  • Check and approve credit card transaction and process credit card journals
  • Manage Early Years Free Entitlement claims
  • Manage the financial aspects of the School's Holiday Club

Finance management

  • Assist in the preparation of the Management of accounts up to trial balance
  • Assist in the preparation of management and annual accounts including prepayments, accruals and depreciation
  • Assist in the Budget preparation and monitoring
  • Ability to communicate finance to nonfinance managers
  • Debt management of outstanding parent fee accounts, including liaison with debt recovery solicitors
  • Assist with negotiation, management and monitoring of contracts, tenders, leases and agreements for support services

Budget and audit

  • Assist in preparing budgets in collaboration with budget owners.
  • Assist in the preparation of the Monthly/Termly management reports for SLT and Governors.
  • Assist in the annual audit, liaise with all parties involved including the external audit team and assist in the preparation of all documentation in advance.

Administration

  • Where necessary, to assist with all general administrative functions of the school.
  • To undertake ad hoc administrative tasks as required.

Person Specification

Skills and knowledge - essential

  • Working in a school environment and not for profit sector (desirable)
  • Qualified or working towards an Accounting qualification or have a strong financial management and be qualified by experience
  • Proven and successful background in finance up to management accounts (minimum)
  • Experience of running an audit
  • Experience of creating statutory accounts
  • Working knowledge of accounting software
  • Working knowledge of Customer Relationship Management systems (iSAMS an advantage)
  • Excellent interpersonal and communications skills, with the ability to relate well and develop relationships with people on all levels
  • Experience in developing and implementing new processes and procedures
  • Ability to provide professional support at all levels of the school
  • Successfully working under pressure, with multiple demands and in a changing environment
  • Solid, appropriate IT skills, including strong use of Word, Excel, PowerPoint and Outlook

Personal Attributes

  • Quick learner, specifically in relation to new software packages
  • High level of honesty and integrity
  • Sound judgment
  • Commercially and financially astute
  • Professional, combined with a warm and approachable personality
  • Ability to work independently with initiative and also as part of a team
  • Extremely thorough, with excellent attention to detail and strong organisational skills
  • Motivated, highly organised, with initiative and excellent time management skills
***: our pupil's future success - it is why we encourage them to "
_aim high_".


Our goal? To help children reach their full potential so when they leave, they will be ready to engage with the world, wherever their lives may take them.

Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.
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