Administrator - Part Time - London, United Kingdom - Guy's and St Thomas' NHS Foundation Trust

Guy's and St Thomas' NHS Foundation Trust

Verified Company

London, United Kingdom

3 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

An exciting opportunity has arisen within the Clinical Haematology department's new Young Adult Unit (YAU).

We are seeking two permanent part-time (22.5 hours / 3 days a week) Band 3 Administrators for our new YAU based at Guy's Hospital.

The Young Adult Unit (YAU) is a new self-contained specialist unit to deliver inpatient and ambulatory care for young people (16 to 24 years old) with cancer and blood malignancies.

The unit will provide 5 inpatient beds and 6 ambulatory beds/chairs, a Social Space, a Café, The Nest and a Counselling Room.

You will support with the administrative functions of the unit. This will involve working at reception, dealing with patient queries and processing referrals.

The Administrator will provide high quality administrative support to the unit.

Tasks will include reception duties, communicating with patients, customer service, maintaining databases, booking procedures and general administrative support to the unit.

The Administrator will play a key role in the efficient day to day activities of the unit.

The post holder will often be the first point of contact for the department and will be required to meet and greet patients whilst communicating in a professional and courteous manner.

The post holder will answer general queries and explain information relating to the unit.

You will need to work 9am5pm so that reception is covered during opening hours*Our values help us to define and develop our culture, what we do and how we do it. It is important that you understand and reflect these values throughout your employment with the Trust.

The post holder will:

a. Put patients first
b. Take pride in what they do
c. Respect others
d. Strive to be the best
e. Act with integrity

Our values and behaviours framework describes what it means for every one of us in the Trust to put our values into action.

The framework can be found on our Trust careers pages and GTIntranet.

Main Duties

Being the first point of contact for patients when covering the reception desk

Maintaining the smooth running of the unit

Booking patient appointments/procedures

Provide administrative support within the service, including cross cover for administrative team members as required

Provide advice and support to new or less experienced employees on own administrative duties

Maintain departmental databases in a timely and accurate manner.

Assist with the collation of data as required.

Provide excellent customer care to ensure timely, relevant advice and assistance to all GSTT service users.

Undertake any other reasonable duties necessary to ensure the smooth running of the unit.

Communication

Act as first point of contact for callers, visitors and deliveries to the department.

Deal with all enquiries from patients, staff and visitors in a courteous, efficient and tactful manner referring to appropriate staff when necessary.

General Office Duties

Maintain stationary supplies, order stationery, supplies and services in accordance with policies and procedures.

Photocopying, collation and distribution of reports, correspondence, handouts etc.

Establish and maintain accurate and efficient filing systems and spreadsheets.

Ensure the department is maintained and kept tidy at all times.

Reporting and monitoring any maintenance / facilities as appropriate.

Covering front desk duties as required.