Admin Coordinator - Sheffield, United Kingdom - Sheffield Health and Social Care NHS Foundation Trust

Sheffield Health and Social Care NHS Foundation Trust

Verified Company

Sheffield, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

ADMIN TEAM COORDINATION Supervise and monitor the work of the administration staff ensuring they are performing correctly in all aspects of their duties and thatan effective and efficient service is provided.

Monitor the workload of individuals, ensuring fair distribution of work and reasonable workload levels for effective organisation, preparation and continuity of service.

Ensure good relationships are maintained with patients and staff at all levels and ensure staff are aware of their role and what is expected of them in respect of customer service.

To ensure that all areas are covered during sickness and absence.

ADMINISTRATION To ensure smooth running of theTalking Therapies waiting lists, working closely with clinical and administrative staff. Organise workload within the admin Team and co-ordinate activities to ensure that an efficient service is provided.

The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services.

It is essential that the post holder can exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.

To review existing administrative working methods on an ongoing basis, comment on planned changes and make suggestions to change as appropriate.

To pilot and introduce new procedures and systems to support the service To be responsible for the provision of a high quality administration service to the Clinical Director and General Manager.

Prepare agendas and be proficient in taking accurate minutes, actions and decisions whilst attending meetings. Maintain action trackers for the meetings chaired by the Clinical Director.

MANAGEMENT RESOURCES To undertake stock requisition to ensure effective use within financial guidelines. To maintain and update all computerised equipment in all relevant areas. Invoicing of outside agencies and chasing payments, dealing with all invoices and bills to the service. COMMUNICATION To liaise with a wide range of clinical and professional staff.

Thisincludes dealing with internal departments and external organisations, GPs, clients and relatives. To ensure distribution of all important information to appropriate managers/staff within theservice. To promote and maintain effective communication networks and working relationships within theservice.