Workshop Administration Assistant - Aberdeen, United Kingdom - Seatronics Group

Seatronics Group

Verified Company

Aberdeen, United Kingdom

5 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Seatronics, part of Acteon Group, supplies specialist subsea solutions pursuing excellence both in engineering capability and customer support.

Our continually developing expertise allows us to provide full service capability on demand encompassing rental, sales, service and repair, calibration, personnel and asset management.

Seatronics are currently looking to hire a
Workshop Administration Assistant to join the team on a
full time, permanent basis.

You will be responsible for filing of test sheets, packing lists and calibration certificates into the correct location. Purchase orders are raised accurately and in a timely fashion.

You will also be required to foresee that all assets are registered on Seatronics Internal global stock management system with the correct equipment status and that all repair reports and associated costs are updated within the stock management system.

Duties/Responsibilities

Customer Support:

Handle initial support enquires and obtaining details of equipment serial numbers and faults
Share prehire equipment information
Share various calibration certificates as required
Raising RMAs for customer owned equipment for calibration and repair

Financial:

Raise purchase orders for Engineering consumables and spares
Raise purchase orders to equipment manufacturers for outstanding repairs/calibrations
Raise purchase orders for new equipment/cable purchases
Raise Sales order for intercompany sales
Raise workshop quotes for rechargeable hire repairs and third party repairs and calibrations
Prepare final sales orders to recharging offshore personnel
Invoice Offshore personnel day rates + expenses

General Admin:

Assist with collection, distribute and posting of mail
Maintain accurate records of offshore timesheets
Raise contracts for offshore personnel, book training and travel maintaining the relevant certification records
Create and maintain equipment packing lists and check sheets
Maintain calibration registers
Maintain Cable order register
Follow up on external repair schedules
Update workshop jobs with external costs
Update workshop jobs with external repair
Process offhire requests
Create,and maintain engineering on call rota
Process engineering overtime expenses

Requirements:

Minimum of one year experience of office administration in an administrative environment is preferable
Experience of effectively organising and prioritising workload to meet deadlines
Experience of devising administrative systems and processes and/or, of operating within formalised procedures and policies
Experience of using Word, Excel and Outlook in the workplace to carry out a variety of tasks
Experience of working effectively without close supervision
Knowledge of import and export regulations preferred
Excellent organisational and administrative skills
Attention to detail with good customer service skills
Strong communication skills; e.g. copy writing, proofreading