Medicolegal Secretary - Sutton Coldfield, United Kingdom - Neuromindworks

Description

We are recruiting for a full-time PA /Medicolegal Secretary for Neuromindworks Limited, which is a company specialising in providing (neuro) psychology services in the context of litigation and rehabilitation.

We are based in Sutton Coldfield. The role will be predominantly providing administration services for medico-legal assessments and treatment.

• Preparing and issuing standard quotations, contracts and other letters as part of the instruction process.
• Monitoring of the receipt of documentation necessary to complete instructions. This will require regular liaison with solicitors.
• PA/ secretarial support to the company director and one or more of the company's psychologists.
• Management of psychologists' diaries to ensure all activities are scheduled in a timely manner, and with a view to minimizing travel.
• Formatting, proofreading and circulation of reports and notes.
• Production and issue of session summaries, reports and other documents from dictation and/or handwritten notes.
• Summation of medical records.
• Support the invoicing process by keeping accurate records of meeting durations, journey mileage etc.
• Maintaining records of active clients and associated contact details in an excel database.
• Maintaining client therapy records in line with the terms agreed for each client.
• Ensuring clients are reminded of upcoming appointments.
• Issuing relevant client information to solicitors or case managers as and when requested.
• Making travel and accommodation arrangements as and when required.
• Use client records to prepare a client status report for monthly management meetings.
• Attend and minute monthly management meetings.
• General administration including purchase of office supplies, photocopying, scanning and management of paper files.
• Undertaking, from time to time, other administrative or secretarial/ PA activities as requested by the management team.

Person Specification and Required Skills
-
Essential_

• Highly organized individual.
• Ability to prioritise own workload.
• Ability to follow detailed protocols.
• Strong communication skills.
• High command of the English language with supporting qualifications.
• Attention to detail.
• Excellent typing skills (minimum of 60 wpm with high accuracy).
• At least 2 years' experience of working as a PA to a senior executive and/or a medical or legal secretary.
• Experience of proofreading documents which require a high command of the English language (e.g. legal/ academic/medical documents).
• Familiarity with Microsoft Office (including good Word and Excel skills).
• Familiarity with using document management systems.
• Familiarity with using electronic calendars.
• Familiarity with using office equipment such as scanners and photocopiers.
• Comfortable working in an environment where work may need to be rescheduled.
• Desirable_
• Previous medical and/or legal secretarial experience.
• Familiarity with medical terminology.
• Secretarial qualifications.
• Full clean driving licence.
• Qualification showing high command of English language (e.g. GCSE A-B).
• Experience of working in a fast paced changing environment.

Salary:
£30,000.00-£33,000.00 per year


Benefits:

• Work from home

Schedule:

• Monday to Friday

Work Location:
Hybrid remote in Sutton Coldfield