Health Records Digital Administrator - Swindon, United Kingdom - Great Western Hospitals NHS Foundation Trust

Great Western Hospitals NHS Foundation Trust

Verified Company

Swindon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

1 x 37.5 hrs per week

1 x 22.5 hrs per week

This is an exciting opportunity to work within the Digital Health Records team.

You will be working in a busy environment which is moving from a paper based health records to a more digital platform.

You will provide a high quality service to the outpatient areas and support the team in meeting required targets.

To provide an efficient Health Records Service throughout the Trust in both paper and digitized records in accordance with relevant policies and procedures.

To priorities duties to meet the changing and conflicting demands of the Trust, ensuring that paper records are available, prepared and correctly formatted.

To maintain a high level of quality & accuracy when preparing and scanning digital records and carry out duties on any section as required by the department.

To retrieve and prepare paper case notes required for outpatient clinics either by tracking and dispatching records in response to requests/pulling lists or prepping/scanning case notes ready to commit to Electronic Document Repository Management System (EDRMS)
To work with the digital Records team leads for digitizing case notes, to move from paper to digital records. Prepping, scanning and data quality, accessing the digitized records. All staff will be required to prepare, index and scan records following the Trusts policy & procedure.
To produce and retrieve loose paper records/ skinny files from departments in readiness for scanning.
To ensure case note files are correctly formatted, well presented and in good condition.
To print lists / labels in advance of clinic
To search for case notes which are tracked to other areas within the Trust, for patient appointments.
To ensure all records are tracked correctly using the Case note tracking system on PAS.
Request case notes from off

- site storage, using web based ordering system.

To priorities duties to meet the changing and conflicting demands in Outpatient clinics, rescheduling tasks as necessary and providing a prompt response to requests for records required at short notice.

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

We will expect your values and behaviours to reflect the STAR Values of the organisation:

Service We will put our patients first

Teamwork We will work together

Ambition We will aspire to provide the best service

Respect We will act with integrity

To retrieve and prepare paper case notes required for outpatient clinics either by tracking and dispatching records in response to requests/pulling lists or prepping/scanning case notes ready to commit to Electronic Document Repository Management System (EDRMS

Full duties can be found on the attached JD.