Finance/administration Officer - Thame, United Kingdom - Buckinghamshire Council

Buckinghamshire Council
Buckinghamshire Council
Verified Company
Thame, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Reference number
BUC07928


Contract type
Permanent


Working hours
Part Time


Level of DBS check required
Enhanced with Barred List


Date posted
30 Jan 2023, 11 p.m.


Application deadline
22 Feb 2023


Overview:

We are looking for someone to join the team in our busy school office.


The person appointed will:
- be able to effectively manage all financial aspects of the school's day to day activities
- have relevant experience in financial management
- have excellent interpersonal and organisational skills and an ability to communicate effectively and professionally with staff, parents and pupils
- have excellent ICT skills, including knowledge of Microsoft Word and Excel, ideally gained in an office environment. Training in the use of our school information management system will be given if required
- produce accurate work of a high standard
- be able to use initiative to work independently and also work well as part of a team
- be flexible and able to cope with the changing demands of the school day
- understand the importance of maintaining confidentiality and discretion at all times


Term time only

Salary details:
£24,948 - £30,151 Pro-rata


Contract type:
Permanent


Hours:18 hours per week, term time only


Closing date:22nd February 2023


Interviews to be held:
To be confirmed.


About us:


St Joseph's is an academy within the Pope Francis Catholic Multi Academy Company, a group of Catholic schools in and around Oxford.

This partnership provides excellent opportunities for collaboration, co-operation and the sharing of good practice between our schools.


About the role:

Main purpose

To process and manage all aspects of financial activity within the school and provide support with financial queries to staff and parents


This includes:

  • Maintenance of the school's general account, including monitoring, and assistance in preparation for regular returns.
  • Financial administration of school journeys, trips and visits including maintaining records in conjunction with the organiser of the trip and reconciling individual trip accounts.
  • Maintaining both computerised and day to day financial transactions and petty cash and monthly reconciliation of petty cash.
  • Oversight of financial transactions in connection with school meals
  • Ensuring Free School Meal entitlement is recorded correctly in MIS
  • Processing of orders for supplies and services as required.
  • Processing and payment of invoices on satisfactory completion of work or delivery of goods.
  • Monthly Reconciliation of school bank accounts.
  • Record and reconcile online payments received
  • Administration of the school credit card account and recording payments on financial management system
  • Ongoing monitoring of income and expenditure under specific budget headings and bringing any irregularities to the immediate attention of the School Business Manager / Multi Academy Company
  • Financial administration of in house music tuition.
  • Administrative and financial management of extracurricular activities
  • Administrative and financial management of Breakfast and After-School Club provision
  • Management of school uniform stock and sales
  • Provision of help and guidelines to teachers and administrative staff in respect of financial procedures and requirements, eg collection of journey income, petty cash expenditure, ordering of services and equipment etc.
  • This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the duties and the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post.
Full details of this role can be found in the Job Description and Person Specification on our website:


About you:

Experience

  • Experience of development, management and operation of administrative systems
Qualifications/Training

  • NVQ 3 or equivalent qualification or experience in relevant discipline
  • Very good numeracy/literacy skills
Knowledge/Skills

  • Effective use of ICT and other specialist equipment/resources
  • Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation
  • Very good ICT skills
  • Ability to relate well to children and adults
  • Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
  • Ability to selfevaluate learning needs and actively seek learning opportunities

Other information:


To comply with the Asylum and Immigration Act 1998 (as amended by S147 of the Nationality and Immigration and Asylum Act 2002) all prospective employees will be required to supply evidence of eligibility to work in the UK.
**All PFCMAC Schools are committed to safeguarding and promoting the welfare of children and young people and promoting Fundamental British Values and expect all sta
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