Exams Officer - London, United Kingdom - Bentley Associates

Bentley Associates

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Exams Officer will ensure the management, organisation and administration of external examinations in accordance with the regulations set by the awarding bodies.

The Exams Officer will support the appropriate member(s) of the Senior Leadership Team inaddition to maintaining stringent systems and processes for the examination process.

Term time + 15 days non-term time. Alternative flexible working patterns can be considered if requested.

Role Description / Key Responsibilities:

Planning the examination year, managing priorities and ensuring Awarding Bodies' deadlines are met.
Ensure that accurate returns are made to the awarding bodies.
Ensure that all required evidence for access arrangements is up to date and ready for Inspection.
Resolution of exam clashes, including liaison with academy staff and parents.
Liaison with the Finance and Resources Director about recruitment and training of external invigilators.
Management and briefing on a daily basis of senior and other paid invigilators.
Managing the daily running of external examinations.
Misconduct or irregularity i.e. handling of incidents, reporting to the Vice Principal and writing of reports where necessary.
Dealing with the Awarding Body Inspector.
Annual review and evaluation of the running of the public examinations.
Keeping up to date with the latest procedures and regulations by, for example, membership of the Examination Officers' Association. Liaison with staff
Check unit codes with of Department.
Produce and send relevant sheets to Subject Leaders to complete student entries for January /June series GCE and GCSE.
Give coursework and mark sheets to Subject Leaders and when completed check and return to Boards/Examiners as appropriate.
Give copies of student entries to Subject Leaders for final checking before sending to Boards.
Liaise with the Modern Languages Department regarding oral timetables and checking of tapes etc., prior to exams.
Liaise with SENDCo regarding access arrangements.
Liaise with SENDCo and Vice Principal regarding examinations for Foundation Learners.
Ensure personal details are correct for certificate purposes.
Provide copies of examination entry statements to check before submitting to Boards.
Obtain UCI numbers of new pupils and enter onto system.
Make provision for pupils to be issued with individual examination timetables.

Entries

Download base data from Boards for January and June entries.
Keying in entries to Boards: January & June.
Make necessary amendments on return of entry statements from students and staff then forward entries to Boards.
Process any further amendments as necessary, particularly before deadlines and penalty charges.
Check invoices from Boards. Exam Preparation
Produce examination timetables.
Produce clashes timetable and ensure pupils are informed of arrangements made.
Check exam papers against despatch notes and timetables to ensure all have been received with sufficient copies. Store securely.
Order examination stationery for specific exams.
Check all exam papers are accounted for, the register is signed and details on the front of the envelopes are completed.
All sealed envelopes to be registered on Parcel Force sheet.
Liaise with Parcel Force to collect exam material out of normal exam periods.
Ensure exam stationery is kept stocked in the Sports Hall throughout the exam period.
Ensure all paperwork relating to special considerations and overnight clashes is forwarded to the Boards at the appropriate times.