Office Administration Assistant - Colnbrook, United Kingdom - MJM Industrial

Description

This office-based role will involve providing support to the 'Back Office Executive' in all aspects of administrative support in a busy office, to ensure the office is run efficiently.

Required to process general clerical tasks that relate to our customerservice operations and make sure that the day-to-day office tasks are carried out smoothly.

In this role you will be handling incoming phone calls, greeting clients/visitors, updating our database, filing and any other general office administration duties.

You will be communicating with all departments, will assist with office tasks relating to our Operations, HR, Quality, H&S, Environmental, Logistics/Goods In, updating our SAGE and SimPRO office systems.

• Answer incoming phone calls and transfer to the relevant department or take accurate detailed information with the enquiry and assign to relevant person.
• Sign for parcels when required, greeting visitors and hosting them until their contact arrives, arranging refreshments until handover.
• Backoffice data entry, setting up new customer and supplier accounts, updating orders, sales order processing, purchasing goods, pricing and stock updates.
• Progress purchase orders, update the system and pass data to relevant person.
• Update spreadsheets: employee and contractor training records, issuing out equipment check forms and recording results. Customer/supplier satisfaction reports, approvedpreferred supplier lists, keeping supplier information relevant.
• Filing and retrieving documents in our company filing system (electronically and hard copy).
• To assist the 'Back Office Executive' with confidential HR administration.
• Ordering office supplies as required to maintain stock level.
• To have responsibility, to continually help and improve the processes relating to the Organisations Quality Management, Health & Safety and Environmental Management systems and to comply with statutory and regulatory requirements of the Organisation.
• Any other duties that the company may reasonably ask you to perform which are within your expertise and skill sets, e.g., making drinks for the office team and visitors.

• Accurate data entry on tasks performed
• Being the main contact for incoming calls and visitors
• Willing to assist with reactive assignments, whilst managing personal workload
• Regular distribution of Logs and Checklists, maintaining the data recorded.
• Accurate office filing
• Maintaining office supplies

• Proficient in Microsoft Outlook, Word and Excel
• SAGE and SimPRO office systems (training will be provided)
• To work effectively as part of a team
• Possess excellent communication skills written and verbal
• Strong attention to detail
• Good telephone answering skills
• To always work in a professional manner
• A conscientious, tidy, well organised and proactive individual
• A cando attitude, flexible, reliable and energetic
• Car driver, UK licence required

• Incoming calls answered in a timely manner
• All documentation to be kept filed and up to date
• Company data base kept accurate and up to date
• Confidentiality of all HR information

• Ability to be passionate, energetic, driven with a desire to succeed
• A result driven and energetic approach to opportunities and challenges
• Adaptable to changing situations
• A positive attitude and enthusiasm
• The ability to communicate well at all levels
• Able to work autonomously and as a team player
• Selfmotivation