Executive Assistant - Southampton, United Kingdom - Zappie Communications Ltd

Zappie Communications Ltd

Verified Company

Southampton, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

About Us:

At Zappie, we're not just a telecoms company; we're a rapidly growing startup revolutionising the communication landscape in the UK.

Join us on this exciting journey where innovation, growth, and a vibrant work culture are at the heart of what we do.

We are looking for motivated, like-minded people who excel in a target driven environment to join our team as an Executive Assistant.

Perks at Zappie:

Responsibilities:

Manage the Managing Director's personal and work calendar, including scheduling meetings, appointments, and travel arrangements to ensure optimal use of their time.
Providing administrative and clerical support.
Manage expense reports.
Prepare, organise, and maintain documents and reports for meetings and presentations.
Attend meetings, take minutes, and follow up on tasks outstanding.
Organise and coordinate internal and external events.
Assist in preparing agendas.
Coordinate with various departments to ensure timely completion of tasks and projects.
Build and maintain strong relationships with key stakeholders.
Represent the Managing Director when necessary.
Monitor project timelines and milestones, providing regular updates.
Assist in conducting research and gathering data to support decisionmaking processes.
Handle sensitive information with the utmost confidentiality and discretion.
Maintain strict confidentiality of all communications and documents.
Hold weekly meetings with directors to ensure the progress on outstanding actions and identify any conflicts or further actions required.
Be able to make low level decisions on behalf of the directors where appropriate.
Continuously seek opportunities to streamline processes and improve efficiency.
Perform ad hoc tasks as assigned by the Managing Director.
Upholding and promoting the vision, values and culture for internal and external members.

Requirements:

Proven experience in an Executive Assistant, Personal Assistant or similar position.
Exceptional organisational and timemanagement skills.

- strong verbal and written communication abilities.
- ability to handle confidential information with discretion.

Highly professional, with a proactive mindset and the ability to remain calm under pressure.
Must be a resourceful problemsolver and a dedicated team player.
Projecting a welcoming and approachable demeanour that encourages open communication, collaboration, and engagement with others.

- maintain a strong sense of assertiveness and confidence while also being respectful and diplomatic in interactions.