70398 - Senior Admin Officer - Nps National - West Midlands, United Kingdom - HM Prison & Probation Service
Description
Details:
Reference number:
Salary:
- £23,637 - £29,046
Job grade:
- Other
- NPS Pay Band 3 National
Contract type: - Permanent
Type of role: - Administration / Corporate Support
Working pattern: - Flexible working, Full-time, Job share, Part-time
Number of jobs available: - 1Contents
About the job
Benefits:
Things you need to know
Location
- East Midlands (England), East of England, North East England, North West England, South East England, South West England, Wales, West Midlands (England), Yorkshire and the HumberAbout the job
Job summary:
- Please refer to Job Description
Job description:
The National Probation Service is creating a specialist, dedicated and highly skilled National Security Division, which will provide an enhanced level of management and intervention for the most high-risk, complex and high-profile offenders in the community.
The National Security Division will be based across 5 geographical units covering North of England, the Midlands, Wales and the South West, East of England and South Central and London and Kent, Surrey and Sussex.
Each unit will be managed by a Head of Operational Function working to the Deputy Director of NPS Critical Public Protection Operations.
Specialist staff will deliver an enhanced set of national standards to the management of terrorist offenders, serious organised criminals and other critical public protection cases.
Travel across geographical areas may be required.
These are new posts which will be critical in the new approach the NPS is adopting to the management of terrorist and other high-risk offenders.
Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.
The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
Summary
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time
Health, Safety & Fire
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and coordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.
- Reporting issues
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