Hmyoi Cookham Wood - Rochester, United Kingdom - HM Prison & Probation Service
Description
Details:
Reference number:
Salary:
- £25,752 - £27,116
- A Civil Service Pension with an average employer contribution of 27%
Job grade:
- Administrative Officer
- HMPPS Band 3
Contract type: - Permanent
Type of role: - Administration / Corporate Support
Working pattern: - Fulltime
Number of jobs available: - 2Contents
About the job
Benefits:
Things you need to know
Location
- This position is based at HM Prison Cookham Wood, ME1 3LUAbout the job
Job summary:
- Please refer to Job Description
Job description:
Organisation Level
Delivery - The jobs at this level will be task focused delivering defined activity or services.
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.
This role has no line management responsibilities.
Characteristics
Typical tasks associated with this Group Profile include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Coordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI's)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Job Descriptions relating to this Group Profile
The job holder once in post will be in matched to a job description; a sample list is shown below.
The post is rotational so the job holder could during their career carry out the role of different job descriptions.
- Business Administrator : Activity Hub
- Business Administrator : Business Hub
- Business Administrator : Equality
- Business Administrator : Estates
- Business Administrator : Management Coordinator
- Business Administrator : Offender Management Hub
- Business Administrator : People Hub
- Business Administrator : Programmes
- Business Administrator : Psychology
- Business Administrator : Safe Decent and Secure
- Business Administrator : Safer Custody
- Business Administrator : Security Intelligence Collator
- Business Administrator : Substance Misuse and Drug Strategy
- Business Administrator : Healthcare
- Business Administrator : Observation, Categorisation and Allocation (OCA)
- Business Administrator : Establishment Television Systems
- Business Administrator: Mobilisation, Transition and Transformation Administration Support
- Business Administrator: Regional Admin support Wales
- Business Administrator: Regional Estates Team
- Business Administrator: Safe Decent and Secure Benchmark
- Business Administrator: Equality Benchmark
- Business Administrator: Safer Custody Benchmark
- Business Administrator: Resettlement Worker Benchmark
- Business Administrator: OMU Benchmark
- Business Administrator: Regional Admin Support (North East)
- Business Administrator: Regime Development
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
Person specification:
- Please refer to Job Description
Behaviours:
- Working Together
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace
Benefits:
- Alongside your salary of £25,752, HM Prison & Probation Service contributes £8,418 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Leave
- Public Holidays
- Season Ticke
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