Medical Staffing Co-ordinator - Nottingham, United Kingdom - Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust
Nottinghamshire Healthcare NHS Foundation Trust
Verified Company
Nottingham, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

To manage administration of the Consultant, SAS and Junior Medical Staff on-call rotas and associated out of hours monitoring processes.

To identify where there will be shortages of cover for periods of on-call and contribute to finding cost effective solutions for the periods in liaison with Clinical Directors/ Clinical Leads and the Deputy Head of Medical Workforce.

Ensure all relevant people are informed of any changes to medical rotas, e.g., Switchboard, Consultant Secretaries, Ward Clerks, Nursing Staff, Administration Staff with and relevant documents distributed in a timely and effective manner.

Working with the Medical Staffing Specialists, to maintain shift patterns in accordance with legislation and terms and conditions for medical staff, responding to new legislation and service developments when required.


Working closely with Clinical Directors to ensure Medical Staffing on call cover is sustainable to provide a quality service for the directorate, contributing to plans when required.

Monitor on a regular basis compliance with the 2016 Junior Doctor Terms and Conditions of service for all Junior Medical Staff in the Trust.

Act as a key point of contact for Medical Staff to report sickness absence, annual leave, and other absences in line with organisational policy.

To assist in maintaining up to date and accurate records for all Consultant, SAS, and Junior Medical Staffing matters, including annual leave, professional/study leave, special leave, sickness absence and travel expenses.


Accurately monitor and record sickness absence of Medical Staff, bringing to the attention of the Medical Staffing Specialists/ Deputy Head of Medical Workforce instances of repeated sickness absence.

Ensure processes for checking and approving leave are in place, and that entitlements are managed in line with service expectations.

Ensure adequate locum cover is arranged in a cost-effective way and in line with agreed rates of payment. Recognising that gaps may occur due to vacant posts, sickness etc.


For all doctors who commence work in the organisation, arrange a local induction, appropriate computer training, and provide relevant information about their post to individuals and the relevant Directorate.

Ensure during a normal working day that all Medical Staffing queries are dealt with promptly, facilitating communication by ensuring queries are raised with the appropriate team/team member for action.

Ensure relevant Clinical Leads/Clinical Directors are informed of any medical staffing problems affecting the on
- call rota and cover escalating issues to the Deputy Head of Medical Workforce. Ensure that all data is available and coordinated effectively to ensure monthly/locum timesheets can be processed for payment.


Provide support to the Guardian of Safe Working/ Head of Medical Workforce with meeting reporting requirements in relation to vacancies, out of hours work and locum shift usage.

To attend and present at appropriate meetings when required to update on matters relating to on call rotas and locum usage.

Maintaining databases and systems in use by the Medical Staffing team (e.g., ESR, excel databases, Allocate E-Rota) in accordance with own role and the work of the team.

Keep abreast of new Medical Staffing legislation terms and conditions and examples of good working practice.


To assist with the day-to-day operational co-ordination of any other Medical Staffing issues within the service at the request of the Deputy Head of Medical Workforce.

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