Business Support Coordinator - Dundee, United Kingdom - Insights

Insights

Verified Company

Dundee, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you passionate about providing a legendary experience for clients and colleagues in a global business?

Are you excited & motivated by working as part of a strong team where you'll be providing meeting, catering, travel, events and reception support?

If the answer is our Business Support Coordinator role could be your next career move.

Who are Insights?
Insights is a Learning and Development company which aims to change the world through the power of self-awareness.

We are a global leader in providing innovative and engaging solutions for personal and organisational development. We help individuals, teams and leaders discover their unique strengths, preferences and styles. Empowering them to communicate seamlessly, collaborate effectively, and achieve peak performance.

We're looking for someone to join us on an initial 6 month contract to start immediately. You'll be office based working 8am-4.30pm Monday to Friday at our H/O in Dundee. You'll ideally be able to drive as you'll be responsible for meeting rooms and catering between 2 offices.

What's the role?

As Business Support Coordinator, you'll be part of the team that supports the global business covering meetings, catering, events, travel and reception.

Day to day you'll:

Manage all the internal/external meetings and event bookings
Organise and set up catering for meetings and events held internally between our 2 Dundee offices
Manage meeting room bookings and liaise with meeting bookers to ensure rooms are arranged as required
Reconcile expenses and process invoices for our travel and catering partners using our Finance and purchase order systems ensuring times lines are met
Liaise with suppliers and handling all the catering deliveries
Provide support around call and meeting scheduling
Provide administrative, diary management support and reception cover as and when required
Ensure team monthly expense claims are completed via concur in a timely manner
Receive, log, investigate and resolve customer queries in a way that builds client loyalty from efficient and effective resolution and offering a legendary customer experience every time

What you'll bring

Ability to work as part of a team and demonstrate flexibility with regard to working in a continually evolving and demanding environment
Strong commercial awareness and experience of working with varying workloads
Experience of coordinating projects in a global business environment
Solid and proven office administration experience with good IT skills particularly in MS Word, Outlook, Excel and PowerPoint
Working in collaboration and inspiring a team to deliver exceptional customer experience
Methodical and highly organised with the ability to think clearly under pressure
Ability to take the initiative to identify issues, options and practical solutions to operational and business challenges
Demonstrates the drive and initiative to achieve personal and organisational objectives

Why Insights?

We're a friendly, sociable bunch and our recently refurbished Dundee head office workspace reflects the value we place on creating the happiest, most collaborative workspace possible.

Our modern and vibrant offices have been designed to provide a space where our people can feel inspired to connect with a combination of open plan working and comfy break out areas with large screen TVs and a kitchen area where free tea & coffee are always on offer.

We offer a competitive salary along with the benefits listed below: