Executive Assistant - Oxford, United Kingdom - Nucleome Therapeutics Ltd.

Description

NUCLEOME THERAPEUTICS, a fast-emerging biopharma that is building a passionate, creative, and dedicated multi-disciplinary team, whose mission is to decode and mine the regulatory "dark matter" of the human genome to transform drug target discovery and deliver first-in-class precision medicine for autoimmune diseases. We are building a rewarding and fun environment where people embrace creative ways of thinking, take smart risks, and feel empowered to make a difference.


THE ROLE

We are looking for a highly organised, proactive, and reliable individual to join our team as an
Executive Assistant who will be an integral part of the Company.

We are looking for someone that is a self-starter, thrives within a dynamic working environment and is motivated by creating impact.

Attitude in this role is key - you will possess a strong 'can-do' attitude and thrive in a fast-paced environment, with a one-step ahead mentality together with exceptional decision-making and problem-solving skills.

WHAT WE ARE LOOKING FOR

KEY RESPONSIBILITIES:

• Providing primarily highlevel support to CEO and C-Suite including complex diary management, meeting preparation, and taking minutes/actions, maintaining efiling system and other relevant tasks as necessary.
• Board coordination, seamlessly arranging board meetings and dinners, including venues, travel, and accommodation, assisting with agendas and board packs.
• Review and assist with miscellaneous reports, documents, and presentations.
• Internal and External stakeholder management.
• Daytoday creative problem solving, always being one step ahead and being able to foresee a problem and have a solution in hand.
• Being the person at the heart of the team, supporting with projects, proposals, and commitments, and coordinating and planning everything from travel arrangements to fun activities and socials.
• Owning the welcoming of new hires, making sure that they are properly onboarded to the team and feel confident and prepared for their new role.
• Support and manage the upkeep of the data management system/virtual data room.
• Sourcing and managing suppliers for the office as needed, maintaining good relationships, and negotiating deals when required.
• Embody Nucleome mission and values, building great relationships across the company.
• The responsibilities and duties detailed here are not intended to be exhaustive and the post holder will be expected to adopt a flexible approach to working within this fastgrowing organisation.

REQUIRED EXPERIENCE/SKILLS:

• CEO/C-Level EA experience
• Highly competent in diary management, working across multiple calendars and time zones.
• Excellent verbal and written skills, with excellent spelling and proofreading skills.
• Able to effectively interact and communicate at all levels
• Exceptional time management and organisation skills; as well as ability to prioritise tasks and balance multiple prioritise/projects with excellent attention to detail.
• Enjoy working as part of the team, whilst also working effectively with autonomy without reliance on instruction.
• Selfstarter, who takes a proactive approach with a 'onestepahead' mindset and a willingness to be agile and get involved across the organisation.
• Genuinely care about team members and the work we do.
• Demonstrated ability to work effectively in a rapidly changing environment with exceptional decisionmaking and problemsolving skills.
• Advanced IT skills in Microsoft Outlook, SharePoint, Excel, PowerPoint, and Word (and willingness to learn new software).
• Professionalism and confidentiality at all times.
• Eligibility to work in the UK.

Desired Experience:

• Experience in the pharmaceutical and/or biotech industry
• Working knowledge of fundraising data management system (such as Firmex) would be advantageous.
• Handson experience using a MacBook.

Benefits:

• Company pension

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Oxford: reliably commute or plan to relocate before starting work (required)

Work Location:
In person