Administrator - Haywards Heath, United Kingdom - 379 University Hospitals Sussex NHS Foundation Trust

379 University Hospitals Sussex NHS Foundation Trust

Verified Company

Haywards Heath, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Do you have administrative skills and been considering working for the NHS? We are looking for an part-time administrator to cover a 12 month maternity leave from start of April 2023.

We are a friendly and fun Occupational Therapy team.

We are looking for an experienced person with an excellent level of administration,interpersonal and organisational skills.

You will need to be computer literate with experience of Microsoft Woft and Excel and will be trained on in house systems.

We are looking for someone positive and compassionate with an excellent phone manner as your job will involve phone enquiries from patients, family members and professionals.

The hours are 15.5 to be worked over a minimum of 3 days (details are negotiable but with some spread across a week)

We are based away from the main hospital building so it is a fairly quiet office for much of the day.

The Team Administrator role includes:

The ability to manage and prioritise own workload in order to assist with the smooth running of the OT service. Knowledge of working within an NHS environment would be advantageous.
Minute taking ability
Be a key point of contact for a range of queries and requests for information.
To be courteous and supportive when communicating with hospital patients and staff and the general public.
Understanding and enforcing the Trust's confidentiality policy.
Providing cover for the other administrative staff within the OT service when requested, in order to cover Annual leave or Sickness absence, this may be at the Royal Sussex County Hospital (Brighton) or Brighton General Hospital (Brighton).

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSx we're proud to be at the heart of the NHS.

As one of the UK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:

We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First.

Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSx, you will play a part in driving us forwards and in improving the lives of patients across Sussex.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs.

This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us:

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be.

From the moment you start with us and throughout your career we will help you to grow and develop.

We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Undertake word processing/photocopying of documents for OT staff e

g:
letters, spreadsheets, monthly Payroll returns, agendas & minutes (using medical terminology where necessary).

Taking and recording details of telephone calls in an efficient and courteous manner and ensuring these are forwarded to the appropriate person/dept.
Minute taking.
To maintain manual and computerised filing systems of staff/patient information and correspondence including imputing of data/stats and outcoming for Rheumatology OT service. Also to assist Rheumatology OT with appointment booking/management.
To be involved with recording/reporting of staff details e

g:
sickness absence, service training, Annual leave and other absences using Health Roster.

To order and assist with maintaining adequate supplies of Office stationary, clinical Infection control items or any other purchases required.
To use and help maintain photocopiers (report any problems to the Service provider/order and change cartridges).
To be responsible for documentation relating to the OT pool vehicles and liaise with Transport dept.
To be involved in general filing and storage of varied paperwork and adhere to current UHS NHS Trust Records Management Policy.
Liaising directly with other clinical professionals and voluntary/statutory organisations.

11. To be involved with the Estates dept

reporting requests:
e.g. light bulbs replaced, new electrical appliances need PAT testing.

To be involved in maintaining a tidy and safe work environment e.g. contact cleaning provider when required and also ensuring confidential waste paper is collected regularly.
To be aware of departmental Fire safety procedure.
The job holder is required to familiarise themselves with all Trust policies and procedures and to comply with these at all ti