Team Secretary - Lincoln, United Kingdom - Lincolnshire Partnership NHS Foundation Trust
Description
Due to recent service expansion an exciting opportunity has arisen within Lincolnshire Partnership NHS Foundation Trust for a Team Secretary to join our friendly, supportive, hardworking Neuropsychology team for 15 hours per week based in Lincoln.
The countywide Neuropsychology service provides assessment, support and advice to service users with acquired brain injury and long term neurological conditions.
The post holder will work alonside another Team Secretary providing administrative support to the Neuropsychology team members supporting both clinical and non-clinical activity.
To provide efficient and effective administrative and secretarial support to the clinical team.
Inputting a variety of information from various sources into the appropriate information systems, such as RIO, Datix, ESR, and Healthroster, including the processing of referrals and discharges.
Planning, organising and supporting with internal and external meetings.
Assisting in scheduling appointments/meetings using the diary management system in outlook and making room bookings.
Assisting in the stock control and electronic ordering of all office equipment and stationery; and the subsequent electronic receipting of all received supplies.
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire.
Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work.
In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive.
We're really proud of this
We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.
We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
To participate in providing a professional reception to the service, as and when required, and to ensure both telephone and personal enquiries are dealt with in a polite, confidential, and efficient manner.
To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations, and seeking further information/support where required.
To manage own workload seeking advice when required, performing routine office procedures including, typing, and producing letters for all team members, producing basic reports ensuring all correspondence is produced to an accepted standard of quality and accuracy.
To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies.
Assist in scheduling appointments/meetings using the diary management system in outlook, make room bookings and maintain the room booking diary.
Assist in the stock control and electronic ordering of all office equipment and stationery; and the subsequent electronic receipting of all received supplies.
Inputting a variety of information from various sources into the appropriate information systems, RIO, System One, Datix, ESR, Healthroster (to enter bank hours)
To participate in Supervision and appraisal in line with Trust policy.
To ensure all work is undertaken in line with Trust and national policy.
Comply with and carry out safe practice in accordance with Trust policies and procedures, appropriate Codes of Conduct, the Mental Health Act and other relevant national and local gu
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