Personal Assistant - Kingston Upon Thames, United Kingdom - Countrywide HQ

Countrywide HQ

Verified Company

Kingston Upon Thames, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

PA to Divisional Managing Director

Competitive Salary, hybrid working available, full time

We are currently looking to recruit a Personal Assistant to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the wider Home Counties regional Senior Management Team.

Key responsibilities of a Personal Assistant:

Proactive diary management: being able to identify and understand priorities to effectively maintain and update diaries as appropriate (using Microsoft Outlook)
Comprehensive and proactive business support: able to manage, prioritise and undertake diverse activities in a positive and flexible way (e.g. arranging travel plans, managing calls, setting up / coordinating meetings / conferences, dealing with generalqueries and correspondence, minute taking)
Creation and management of key reports and processes: collate appropriate information and create agreed reports / summaries for the leadership team to support areas such as negotiator leagues, income reports, branch review data, KPI performance, expensereports etc.
Coordinate and prepare for relevant key meetings and events: create appropriate packs, presentations, materials, agendas etc (using PowerPoint, Word or other software when appropriate.
Support and organise regional initiatives and social events and distributing communications to the business unit.
Acts as an ambassador for the wider business unit and Countrywide: a role model for the Countrywide values, building strong and effective working relationships with all internal and external stakeholders
Undertake adhoc tasks as required, be a proactive source of help to the team and keep activity on track, carrying out all tasks as required, such as managing stationary ordering, car allocations in collaboration with Fleet etc.
Regular liaison with internal departments such as HR, IT, Fleet and Payroll.

Skills and experience required to be a successful Personal Assistant:

Experience in working in a fast-paced, customer centric, complex and changing environment, using a high level of organisation, prioritisation, communication and relationship skills, to provide comprehensive and proactive PA support to the Managing Director(and their leadership team).
Excellent organisation, prioritisation and time management skills with a strong attention to detail
Ability to work proactively and comfortably excited at using your own initiative in a fastpaced environment where priorities can change regularly
Excellent communication, influencing and relationship skills, with a strong customer centric approach (comfortable working with colleagues at all levels within the organisation)
High levels of energy, drive, enthusiasm with a passion for developing yourself and being an active and supportive member of a high performing team

Other helpful things to know:

This role reports to the Divisional Managing Director
Remote working at times with a local Base in Surrey/Kent
You will have close internal working relationships with the wider Leadership Team, Finance Business Partner, all PA's and the wider BU leadership teams across the Group.

EACW01871