Team Assistant - London, United Kingdom - Morgan McKinley

Morgan McKinley
Morgan McKinley
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Morgan McKinley is recruiting a Team Assistant on behalf of an investment bank based in Canary Wharf. The Team Assistant will be receive an initial 6 month contract and an hourly rate of £19.


Job Purpose:


To provide admin / secretarial support to a large group of Analysts, Associates and VP level bankers within Banking, Capital Markets & Advisory Division.

Support is for approximately 40 bankers. Duties are varied and with varying degrees of complexity. Information is of a confidential nature requiring discretion. There will be regular contact / communication with senior assistants / bankers


Key Responsibilities:

  • Screen calls/incoming mail be an effective gatekeeper ; take messages efficiently and accurately; receive visitors
  • Monitor and ensure implementation of company policy
  • Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence
- not requiring manager's attention

  • Proactive maintenance of calendars and meetings
  • Collation and preparation of expense receipts and supporting documentation for Mumbai team processing
  • Coordinate travel arrangements, understanding executive's travel preferences and needs, and using initiative in managing
- itinerary times and costings. Arrangement of visa's.

  • Create and maintain correspondence and record files
  • Assist and fill in for other support staff
  • Assist with any other ad hoc reports and special projects as required
  • Assist in organising group morale events and franchise parties
  • Assist with Client events where required
  • Maintaining client contact details
  • Complete monthly reconciliations for corporate card balances
  • Organise new starter set up for bankers
  • Handling confidential company information
  • Provide backup telephone cover for senior banking teams
  • Monitor and ensure implementation of company policy
  • Assisting in setting up internal / external meetings and conference calls
  • Setup new clients and deal number requests via ICG Toolbox

Qualifications:

  • 13 years' experience at junior level within a corporate
environment

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
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