Membership Coordinator - London, United Kingdom - Val Wade Recruitment

Val Wade Recruitment

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Membership Coordinator, an educational charity and research institute based in Central London, 2 month temporary assignment, £14-15 per hour plus holiday pay.

Our client, an educational charity and research institute championing British art is looking for a Membership Coordinator, for a two month period.

A hybrid work pattern is being worked currently, with 2 days in the office. The role will be in support ofthe effective delivery and ongoing development of the organisation's networks.

The main duties of the Membership Coordinator role are:

With Manager, manage membership databases for all the networks
Request and process Member profiles, ensuring information is correct, update the online Member directory
Dealing with general enquiries from Members and others interested in the networks
Provide support for the planning and delivery of networks events and activities, including producing itineraries and resources, organising travel and accommodation, AV and other services
Support the administration of residential programmes run through the networks, including booking transport, accommodation AV and other services
Monitor the calendar of events posted on websites, updating and ensuring that events are posted
Work with team and external evaluators in preparing and sending feedback and diversity monitoring surveys and collating responses
Work events outside of office hours, agreed in advance and when required
Support Manager in preparing and updating information on the networks and their activities for website
Liaising with the external web developer to ensure the maintenance and smooth running of various websites
Edit and update website, including preparing for publication content produced from various sources
Maintain the online Member directory on the website, including soliciting profiles from Members and editing these for publication
Work with the digital team in developing content for network marketing and online presence
Working with the team to deliver and develop social media presence and marketing mechanisms
Track website analytics for the website and produce reports
Working to manage the workplan, ensuring it is kept up to date and communicated in team meetings
Schedule regular meetings, inc. internal team meetings, management team and steering group meetings
With the Manager, schedule and attend meetings with the convenors for networks
Support the team in the preparation of papers and other materials for the steering group
Produce detailed meeting notes/minutes as required for all networksrelated meetings
Maintain accurate and uptodate lists of contacts and suppliers
Manage commitment logs for all network financial transactions
Process invoices/reimbursements due to be paid from funds
Support the Networks Manager in creating budget forecasts for events and activities

Skills and experience

Proven organisational & timemanagement skills, able to meet deadlines whilst with attention to detail
Experience supporting a team with administration and the organisation of events
Good numerical skills and written communication skills
Adaptable and able to remain calm and focused while working under pressure
Excellent interpersonal and communication skills with colleagues and external contacts
Understanding of the principles of equality and diversity at work
A collaborative approach to team working as well as proven ability to work proactively and independently
Be prepared to work remotely or onsite in London as circumstances demand

Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities' employer and agency.