Facilities Assistant - Harrow, United Kingdom - Fratres Security

Description

• Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
• To be responsible for all external contractors in the building on a daily basis, Cleaning, Maintenance, Catering, Pest Control ensuring all SLA's and KPI's are maintained.
• Assisting the Facilities department with office moves and other general adhoc projects.
• Organisation of meetings: venue and welfare arrangements.
• Organise and maintain records for invoices, expenses and financial records.
• Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation to commence work. Record contractor activities onsite.
• Support and assist the Facilities Manager and the team with administration requirements.
• Liaise with service providers and contractors to ensure regular activities are undertaken e.g. recycling, courier services.
• Manage contractors, contracts and suppliers as directed to ensure service delivery.
• General health and safety duties including risk assessments, contractor monitoring and other statutory and not statutory site requirements.
• Prepare for Health & Safety and Environmental audits.
• To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities.
• Ensure signage on site appropriate and current at all times.
• Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety

• GCSE/GCE qualifications in Maths and English
• Experience working within a Facilities environment
• Good IT skills including Microsoft Office (especially Excel & Word)
• Strong track record of managing external relationships
• Demonstrable understanding of purchasing, invoicing & procurement processes

• Excellent written and spoken communication abilities
• A smart and professional appearance with a polite, courteous and professional manner
• Excellent interpersonal skills
• The ability to work under pressure.
• The drive to work proactively independently and as part of a team
• Collaborative working spirit that enhances and builds effective working relationships both internally and externally.
• The ability to multitask effectively and prioritize workload
• Well organised with excellent attention to detail/accuracy/prioritisation
• A 'can do' attitude using own initiative, innovative and selfmotivated
• Accurate, diligent, selfmotivated, focussed and reliable.
• The ability to work unsupervised
• An appreciation of clear and exact communication of detail
• An ability to anticipate expectations and resolve issues

• Monday to Friday