Operations Administrator - London, United Kingdom - ISS Facility Services

ISS Facility Services

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Operations Administrator

Contract:
Banking

Location:
National

Hours of work: 40

Contract Type:
Permanent

We are hiring an Operations Administrator to play a pivotal role in providing comprehensive administrative support to the operational teams.

Your responsibilities will encompass owning and administering account/operational trackers and processes, ensuring smooth and efficient operations.

Moreover, you will take on the crucial task of administrational oversight for various account-wide elements, including managing ISS IT equipment, laptops, phones, and more.

Your diligent approach will contribute to maintaining the seamless functioning of these vital resources.

As part of your role, you will extend administrational support to the regional operations team. This will involve tasks such as coordinating accommodation and travel arrangements, further showcasing your dedication to streamlining operational processes.

Your versatility will shine as you step in to provide administrative support and cover for other areas within the contract team as the need arises.

This adaptability will be instrumental in maintaining the continuity of administrative functions across the team.

Key Responsibilities

All Round Administrative Support:
Maintaining & ownership of escalation trackers.
Maintaining & ownership of quotes tracker.
Raising PO's for operational teams & others as & when required
Administrating & overseeing invoicing to ensure these are kept to within expected levels
Elements of supplier management & support for the operational delivery
Arranging of travel & accommodation for team members as & when needed
Administrating the IT equipment across the account
Maintaining & ownership of annual leave & absenteeism trackers for the whole operational team across all locations, i.e. central account team & corporate locations
Provide cover & support to other account admin roles, tech admin, vacant estate, etc
Track & maintain delivery of central or customer requirements within the operational team, i.e. new starter inductions, right to work checks, DBS checks, training, etc

Professional and Personal Competencies/Qualifications

Proficient in the use of Microsoft 365 products, Excel, PowerPoint, Word, Teams & Outlook.
Good working knowledge of other Microsoft 365 products like SharePoint, Planner, Forms, etc. Plus, CAFM systems & other asset management/ IT tools
Administrative functions & processe
Working with suppliers & direct supplier management
Selfstarting, proactive & able to work independently with limited support
An open & honest communicator
Takes responsibility & ownership of their deliverables who is driven to provide continuous improvement.

The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families.

ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team on

Job Types:
Full-time, Permanent

Work Location:
In person

Reference ID: 117034