Administrator - West Waverley Pcn Gpimhs Team - Haslemere, United Kingdom - Surrey and Borders Partnership NHS Foundation Trust

Surrey and Borders Partnership NHS Foundation Trust

Verified Company

Haslemere, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

General Practice integrated mental health service (GPimhs) comprises of small teams based across several GP Practices and are aimed at addressing the needs of adults who frequently attend their GP with serious/significant mental health needs that are not being met elsewhere.

Having already successfully mobilised new services in a number of Primary Care Networks (PCNs
- which are partnerships of GP Practices) across Surrey Heartlands, we have received additional funding to enable us to expand this excellent service to other PCNs.

This is an exciting opportunity for an enthusiastic Administrator to join the GPimhs Team in West of Waverley PCN.

The current Vacancy is a Permanent, Full-Time (37.5 Hrs, mainly 9 am - 5 pm, Mon-Fri) role, requiring working from the GP Practice/s, nearby SABP Hubs or on rare occasions remotely from home.

The role is suitable for someone who is able to co-ordinate work effectively and provide support, motivation and guidance to other team members and passionate about providing excellent customer service.

Please check the job description & person specification document for more information on the requirements for this job.

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire.

We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population.

We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Working from home contracts do not attract high cost area payments.

My job makes better lives by ensuring prompt and efficient admin and secretarial support is provided by the admin team.

Job Overview

To act as the Administrator for General Practice Integrated Mental Health Services (GPimhs) for the Primary Care Network (Group of GP Practices in an area).

Suitable for someone who is able to co-ordinate work effectively and provide support, motivation and guidance to other team members.

Suitable for someone who is passionate about providing excellent customer service.

Key Responsibilities

To hold a leadership role with supporting the GPimhs/MHICS leadership team in representing administrators views
To be a nominated champion user for the EMIS/SystmOne clinical record systems
To conduct administrator system audits for the local PCNs and provide data as required.
Provide cover for other colleagues in the admin team as required for short absences due to annual leave or sickness.
Take and transcribe a wide range of meeting minutes in an accurate and timely manner
Receive and process referrals to the relevant clinician and EMIS/SystmOne
Update case notes on patient record EMIS/SystmOne as required
Provide secretarial support to team and EMIS/SystmOne, as required, i.e., onboarding new staff arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DATIX etc.
Induction for staff such as onboarding new staff in electronic systems (System one, EMIS) and organizing electronic devise via SABP/ PCN digital portal
Monitor annual leave requests and sickness absence for manager, as required
Extract data from data warehouses i.e., DART
Type up reports incorporating graphics and tables as required
Type all letters dictated or provided by the team and nearby PCNs
Book appointments on the patient record system for clinics and individual consultations
Answer telephone calls and relay any messages in a timely manner
Creating bespoke documents for the team, such as leaflets etc.
Arrange team events, as required
Monitor data quality of administrative input