Administrative Assistant - Peterborough, United Kingdom - Buglife

Description

Join Our Team - Administrative Assistant

20 hours per week

Salary:
£23,400 pro rata (£12,480)

Interview Date: 3rd April 2024

Location:
Peterborough Head Office, Allia Future Business Centre, London Rd, PE2 8AN

Are you passionate about making a positive impact in the world? Buglife, a dynamic and forward-thinking conservation charity, is seeking a dedicated individual to join us as an Administrative Assistant.

This is a unique opportunity to contribute to the smooth operation of our Admin systems and processes, supporting our mission to preserve and protect biodiversity.

What You'll Bring:


Experience and Passion:
A minimum of 1 year of experience in an administration role is essential. If you have a strong interest in Administration and a desire to learn and grow in the field, we want to hear from you

Communication Skills:
Your effective communication and interpersonal skills will be pivotal in maintaining a positive and inclusive work environment.

Confidentiality:
Your ability to handle sensitive information with discretion is crucial to maintaining trust within our organisation.

Organisational Skills:

We're looking for a well-organised and self-motivated individual who can plan, prioritise work, and meet tight deadlines with ease.

Attention to Detail:
Your keen eye for detail and adherence to policies and procedures will ensure accuracy and compliance.

Tech Savvy:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must, along with previous experience operating filing systems.

Team Player:

As a team player, you'll bring a confident and persuasive manner, coupled with a professional, flexible, and positive approach.

Initiative:
Able to work effectively as a member of a team or independently, with or without direct supervision.

Innovative Mindset:
We value pragmatism, innovation, enthusiasm, and the ability to motivate others.


Your Role & Responsibilities:


Administration Function:

• Running supporter and contact reports in collaboration with other colleagues
• Prompt and accurate filing of all paperwork relating to supporters
• Ensuring Gift Aid declarations are valid and recording them accurately on database
• Processing all income received, logging this on database
• Ensuring regular banking of all cheques and cash received
• Maintaining the funding paperwork / contracts
• Organising and scheduling appointments
• Plan meetings and take detailed minutes
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Coordinate logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operate and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Research as requested and compiles and summarises information for reports or presentations.
• Update and maintain office policies and procedures
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients

Other Roles and Requirements:

Ensure personal compliance with Health and Safety legislation, Buglife policies, and procedures.

Undertake any other reasonable duties to support the work of the charity.


Why Buglife:

Be part of a passionate team dedicated to conserving biodiversity.

Make a meaningful impact in a dynamic and forward-thinking organisation.

Opportunities for professional growth and development.

23 days annual leave plus bank holidays and a paid Christmas shutdown period.

Access to an Employee assistance programme and additional wellbeing support through Thrive.

Wellbeing Wednesdays - a half day off on the last Wednesday of every month to support your wellbeing.


Job Types:
Part-time, Permanent


Salary:
£12,480.00 per year

Expected hours: 20 per week


Benefits:

• Bereavement leave
• Company events
• Company pension
• Health & wellbeing programme
• Sick pay
• Work from home

Schedule:

• Day shift

Experience:

• Human resources: 1 year (required)

Licence/Certification:

• CIPD membership (preferred)

Work Location:
In person

Application deadline: 29/03/2024