Assistant to The Director - London, United Kingdom - Illuminate Recruitment Ltd

Illuminate Recruitment Ltd
Illuminate Recruitment Ltd
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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ASSISTANT TO THE DIRECTOR
Illuminate are delighted to be supporting one of London's most fascinating cultural heritage projects in their search for an Assistant to the Director


This is a great opportunity for someone who enjoys being at the heart of a complex, publicly known organisation at a time of significant organisational transformation.


WHAT ARE YOUR KEY RESPONSIBILITIES?

  • Diary management for the Director.
  • Management and scheduling of the most senior executive meetings such as the Executive Team meetings, including minute taking.
  • Internal liaison across departments on behalf of the Director.
  • Oversight of processes and procedures in the Directorate to ensure efficiency and good practice.
  • Management of the Departmental budget and all processes associated with this including the procurement card.
  • Approvals and signoffs, managing the Director's approvals in line with agreed delegated responsibilities.
  • Organising travel on behalf of the Director.
  • Managing the Director's expenses.
  • Overseeing written work including correspondence from the Director, letter writing, creating presentations, report editing and formatting.
  • Managing documents in line with the museum's policies including filing, archiving and disposal.
  • Undertaking any other duties which may be reasonably requested by the Director.

WHAT SKILLS AND EXPERIENCE DO YOU REQUIRE?

  • Experience of providing personal assistance support to a CEO in a fastpaced complex organisation.
  • Excellent influencing skills with the ability to forge strong relationships internally and externally.
  • Supreme knowledge of administration processes and governance within an organisation that has a highlevel of control and regulation.
  • Excellent written and verbal communication skills.
  • Effective budget management.
  • Project management skills, forecasting, planning and risk/opportunity management.
  • Highly efficient expert user of IT and other administrative systems.
The role itself has a high profile within the organisation.

The Assistant has an unparalleled insight into the range of our clients activities, through the close working relationship with the Director and also through supporting senior groups such as theExecutive Team's meetings, this makes it a role of trust, responsibility and impact.


If this sounds like the role for you or if you would like to know more then please get in touch today.

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