Administrative Assistant - London, United Kingdom - Ofcom

Ofcom

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Closing Date:
14/06/2023

Group:
Economics and Analytics Group

Management Level:
Administrator

Job Type:

Permanent

Job Description:

Team Overview

Purpose of the Role

PAs and Admin team in the EAG are responsible for providing support to individual Directors and play an active role in the day-to-day running of the group.

This role will be similar to a PA Role, you will have the opportunity to work closely with 1-2 Directors.

However, it will be slightly more focused to support the wider group in admin and ad-hoc requests.

Key Responsibilities

Requirements for the Admin Team Assistant- Administrative support on recruitment activities and processes- Support the organization of team events, such as away days, conferences and large team meetings- Book travel and accommodation for the Directors and the team.

Organise itineraries, producing clear schedules- Support with procurement activities to the team- Use an effective system to ensure that deadlines are met- Be flexible to accommodate extra work and take on ad hoc projects/work to meet deadlines, and manage workload- Providing cover for other PAs as required

Skills, Knowledge and experience- Experience providing high-level support at the Director level, including diary management, document preparation- Experience supporting a team and proactive can-do attitude- Excellent organisational and time management skills, using judgement to prioritise tasks- Good communication and professional manner, dealing with people at all levels effectively (internal/external)- Able to maintain strict confidentiality at all times- Good working knowledge of Microsoft tools and SharePoint- Promote Ofcom's values of excellence, agility, empowerment, collaboration and respect- Strong collaboration skills and willingness to work with the other PAs in the team to share the workload and cover for PA absences Must be a self-starter.

This is a fast-paced role, for someone that is very personable, not easily flustered and is willing to get stuck in whatever comes their way

Competences- Relationship Management (internal and external)- Communication (written and oral)- Problem Solving and Analysis

We champion flexible working and so wherever possible we support flexible working patterns including job shares._Should you require any adjustments to be made, please do contact us directly at _

- or call _