Personal Assistant to The Deputy Director of - Llanelli, United Kingdom - Hywel Dda University Health Board

Hywel Dda University Health Board
Hywel Dda University Health Board
Verified Company
Llanelli, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

The post holder will provide support to the Deputy Director of Operations across the full range of their responsibilities, acting as the main channel for communication between the Deputy Director of Operations and their direct reports, the Director of Operations/Deputy CEO and their senior operations team, Deputy Director of Operations and colleagues across the Health Board.

In addition, liaise with senior colleagues in other NHS organisations, Welsh Government colleagues and Trade Union officials as necessary.


Communicate effectively and establishes good working relations with a wide range of staff and groups including: Executive directors, Senior Managers, Senior Clinicians, Trade Union Officials, Legal advisors/lawyers, External authorities and organisations including Welsh Government and the Media.

Working on a daily basis in a work environment where information is of a highly confidential and sensitive nature.


On behalf of the Deputy Director of Operations maintain up to date records applicable to staff PADR, organizational structures, absence returns, annual leave, sickness records and monthly attendance sheets, ensuring that returns are made to payroll as required on a regular basis.


Maintain an up to date knowledge of new and ongoing NHS initiatives affecting the Health Board and provide the Deputy Director of Operations with any documents as soon as they are available.

Ensure that own workload is managed effectively and autonomously to deliver against service and business priorities in a timely manner whilst retaining the wherewithal to revise plans in light of new priorities and hence demonstrate flexibility in thinking, openness of mind and
preparedness for change.


Be able to maintain a good understanding of policy issues and be aware of current developments in and across the Heath Board's area of responsibility.


Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties.

Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales.

We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:


Four main hospitals:
Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals:
Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (five of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to communicate in Welsh is desirable for this post.

If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these mínimal desirable requirements during the course of your employment with us.

Interviews will be held on 01/08/23
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