Business Services Assistant/admin - Chesterfield, United Kingdom - Triumph Consultants Ltd

Triumph Consultants Ltd
Triumph Consultants Ltd
Verified Company
Chesterfield, United Kingdom

3 days ago

Tom O´Connor

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Tom O´Connor

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Description

What's involved with this role:


Temporary Business Services Assistant / Admin - Children's Services

Reference no:
Derbyshire

Pay rate:
£10.42 per hour PAYE

Hours per week: 37 Monday - Friday, normal working hours

This opening assignment is for 2 months

City:
CHESTERFIELD, Derbyshire

Office based role across Children's Centres in Chesterfield

Enhanced DBS required for this role


A Business Services Assistant is required to assist in the provision of an efficient and effective administrative support service to Children's Services operational managers and employees by carrying out a broad range of business services activities.


Key responsibilities:

  • Work flexibly across Children's Services Business Services functions providing effective administrative support possibly at a different location as required.
  • Perform general administrative tasks, input and retrieve data, create documents to standard formats and maintain document and record keeping systems in line with departmental procedures, processes and data protection requirements.
  • Record and process financial information adhering to defined procedures, including handling petty cash, processing invoices for payment, raising orders, etc, and assist in gathering information to reconcile accounts.
  • Assist in the processing of incoming communications ensuring they are handled appropriately, including data handling and scanning of documents into electronic systems.
  • Make routine arrangements and bookings and prepare materials for, and provide support at, internal or external events and activities.
  • Receive visitors and provide/request information in person and by telephone in a courteous manner promoting customer care.
  • Assist with the compiling of basic statistics and information for use in management information reports.
  • Provide support and record discussions at regular meetings within the service ensuring action points are noted.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:


Qualifications:


  • ECDL or equivalent desirable.
  • Word processing qualification e.g. OCR Stage II desirable.

Experience:


  • Experience of an office environment and of knowledge of office equipment.
  • Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  • Experience of using IT including Microsoft Office e.g. to prepare documents and input and retrieve data.
  • Experience of working in a customer focused environment desirable.

Skills & Abilities:


  • Ability to exchange information verbally or in writing with a customer focus.
  • Accuracy and ability to prioritise work.
  • Effective communication skills.
  • ICT skills including bespoke databases, spreadsheets, word processing packages etc.
  • Proven literacy and numerical skills.
  • Good customer liaison and communications skills.
  • Flexible approach to working. Ability to work effectively across teams and at different localities.
  • Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.


Job Ref:
Derbyshire

Anticipated Length of Assignment:

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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