Defence Business Services - Portsmouth, United Kingdom - Ministry of Defence

Ministry of Defence
Ministry of Defence
Verified Company
Portsmouth, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £33,830- per annum (pro rata) with generous employer pension contributions of approx.

27% depending on your salary
Job grade:

  • Higher Executive Officer
    Contract type:
  • Permanent
    Business area:
  • MOD
  • Head Office & Corporate Services
  • DBS
  • Digital, Information & Technology (DIT
    Type of role:
  • Knowledge and Information Management
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • HM Naval Base PortsmouthAbout the job

Job summary:

Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence?

  • Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK's Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.
  • Our Vision
  • To support UK defence customers with outstanding service every time.


  • Our Mission

  • Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.
DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.


We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience.

We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%.

Come and join the DBS community today


Job description:


DBS Knowledge & Information Record Review Team are responsible for the administration of Ministry of Defence Records, both paper and electronic, the MoD Sensitive Archive and the Management of the MoD Main Archive.


The Records Review team undertake the review of the Departments records to ensure that the MoD complies with the Public Records Act, Freedom of Information Act and the Data Protection Act, identifying and selecting for permanent preservation information of historical value for transfer into the custody of The National Archives or other approved places of deposit.


Sensitivity Reviewers are responsible for undertaking the review of sensitive records to ensure that the MoD complies with the Public Records Act and the Freedom of Information Act as well as the Data Protection Act.

The Public Records Act requires Departments to identify and select for permanent preservation information of historical value and to ensure their transfer into the custody of The National Archives (TNA)

This is achieved by reviewers identifying:

  • Those records which are likely to be required by the department for business and accountability purposes ensuring they are retained in accordance with legislation for only as long as necessary.
  • Those records (or elements of records) selected for TNA which remain sensitive, and which should not be released to the public prematurely

Main Tasks:

  • To review paper and electronic records as directed and to make recommendations for their permanent preservation, retention or destruction, this involves:
  • Identifying those records which are likely to be required by the Department for business, legal and accountability purposes ensuring that they are retained in accordance with legislation, for only as long as necessary
  • Identifying those records that should be permanently preserved at TNA
  • Identifying records which although selected for permanent preservation at TNA remain sensitive and should not be released to the public prematurely citing appropriate FOI exemptions
  • Completion of the necessary records to support the decision
  • If necessary, identifying the sensitive parts of the record in preparation for the extraction and or redaction process
  • Allocating records, a TNA class and electronically drafting the appropriate entry for the TNA catalogue
  • Disposing of records, either through onward transmission to TNA for permanent preservation or return to the archives for destruction or administrative retention
  • Liaison with other Government departments across Whitehall and with other bodies and Government agencies as necessary to provide advice and consult on wider MoD, OGD and national sensitivities
  • Maintaining effective, close working relationships with The National Archives
  • Working with the team leader and sensitive review colleagues to ensure
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