Programme Administrator - Edinburgh, United Kingdom - Capital City Partnership

Description

TITLE:
Programme Administrator (Full Time or Part Time)


STARTING SALARY:
£24,431 (Grade 5)


DURATION:
Fixed Term post until 31 March 2025


RESPONSIBLE TO:
UK Shared Prosperity Fund Grants Manager


CLOSING DATE:
Noon, Friday 3 February 2023.


LOCATION:
The role is based out of CCP's office in Leith, Edinburgh.

The role will be hybrid with working from home some of the time and meetings in the office and around Edinburgh as required.

FLEXIBLE WORKING:
CCP operates a flexible working policy.

We are open to discussing a full-time or part-time contract for this role with a minimum contract of 21 hours per week.

Expected interview dates are Monday 13 and Tuesday 14 February.


ORGANISATION DETAILS

• Capital City Partnership_ (CCP) is an arm's length company of the City of Edinburgh Council and is tasked with the operational development, management and support of local and regional employability and poverty reduction measures.

It takes a flexible approach to changing economic conditions, needs and opportunities but its core functions comprise:

• The management of all employability related grants and contracts awarded to external providers by the council and other key partners
• The management of assessment processes related to bids received for such grants and contracts and making recommendations for funding
• The provision of policy advice, research, and development support (including secretariat functions) to the city's Jobs Strategy Partnership and partners
• The development and maintenance of common communications and management information infrastructure for the Jobs Strategy Partnership
• Development and support of the Joined Up for Jobs network and the Joined Up for Business partnership
• Provision of support to the Edinburgh and South East Scotland City Region Deal skills programme.
• Management of the UK Shared Prosperity Fund allocation for Edinburgh.

JOB PURPOSE

A Programme Administrator is required to bring a wide-ranging skillset to the delivery of the UK Shared Prosperity Fund (UKSPF) programme in Edinburgh.

The post sits within the UKSPF team which consists of a manager and one other officer. You can read more about the UKSPF Fund _here_.


The fund aims to:

• Boost productivity, pay, jobs and living standards,
• Spread opportunities and improve public services,
• Build a sense of community, local pride and belonging, and
• Empower local leaders and communities.

The £9 million allocation for Edinburgh is funding 31 projects under the themes of Communities and Place; People and Skills; and Local Business Support.

In this role, the Programme Administrator will support the Grants Manager to ensure effective contract management and to maximise the potential for building constructive partnerships across the programme.

The Officer role will support the fulfilment of reporting requirements and help to build a public profile for the programme by supporting communications.

The role is to provide administrative support to the UKSPF team.


Your key responsibilities will be:

• Supporting contract management including tasks such as handling invoices and memos, updating financial trackers and other records, and supporting the effective management of data including through use of Excel and our Helix database.
• Supporting communication with projects including sending reminders, scheduling meetings, and dealing with enquiries.
• Assisting in the organisation of meetings and events such as booking venues, liaising with guest speakers, attendees, issuing invites, collating presentations and welcoming guests.
• Assisting with the management of a website and social media accounts including uploading content.
• Producing and collating reports from the Helix database system.
• Collaborating with internal teams to maximise opportunities and efficiency across all CCP strategy and crossover projects.
• Taking minutes and records of meetings.

KNOWLEDGE AND SKILLS REQUIRED

Essential:

• Recent experience within an office administration role.
• Excellent literacy and numerical skills and confidence in handling financerelated administration.
• Ability to work meticulously and to tight deadlines, and the ability to manage workload and prioritise as necessary.
• Confident in the use of a computer, the internet and search engines.
• Confident in the use of Microsoft Office packages including Excel, Word, and Outlook
• Meticulous approach to recordkeeping and recording of information.
• Experience of working productively and collaboratively within a team to agreed principles, including working with implementation plans, meeting milestones and deadlines.
• The ability to remain motivated and productive whilst working remotely from the home environment.
• Qualifications or skills and experience to SCQF Level 5 in English and Maths.
• Access to a reliable internet connection.

Desirable:

• Experience of supporting grant programmes.
• Previous use of websites, social media, and desig