Purchasing & Planning Coordinator - Haverhill, United Kingdom - Guardtech Cleanrooms Ltd

Description

Title:
Purchasing & Planning Coordinator


Reporting To:
Operations Manager & Operations Director

Basic Salary:
£25,000 to £30,000 PA dependent on experience


Pension: 3% Employer Contribution


Annual Leave: 23 Days per year + Bank Holidays


Place of Work:
Haverhill Office


Purchasing Responsibilities:

• Place all purchase orders (Quickbooks & Xero) on Suppliers and update Project managers on expected delivery dates.
• Update Bill of Materials (Excel) with PO values and descriptions for each specific project and save all relevant files in appropriate project folder.
• Obtain alternative quotes for all significant PO requests.
• Build relationships with all key suppliers and make relationships with new suppliers.
• Produce weekly Back Order Report & progress chase and update PMs.
• Organise deliveries for all products sold, manage the logistics and administration, ensure all client provided paperwork is Guardtech branded.
• Check quality of incoming goods and notify supplier if quality defects are found.
• Book all engineer accommodation & organise transportation.
• Support with O&M manuals for all projects.
• Send out supplier onboarding forms to new suppliers.
• Ensure all Installation & Service Engineers vans are stocked with minimum stock holding of common components, fixings, tools and bits.

Planning Responsibilities:

• Produce and issue the weekly Labour Schedule, chase those that have not completed their schedule prior to completion and submission.
• Manage and update the Service Issue Tracker and the Service Department Calendar.
• Work with the Ops Manager & Commissioning Manager to identify the correct contractor/supplier for PPM or repair works and organise with contractor & client.
• Programme PPM/repair work with Guardtech Engineers, maximise/optimise their diaries. This will involve reactive and planned scheduling and communication.
• Answer the phone, direct calls & take messages.

Person Specification

Essential

• You will be detailed, organised, diligent and comprehensive in your approach. o You will be an excellent and efficient communicator.
• You will have a strong work ethic, strive for high quality & quantity of output.
• You will have a positive 'Can Do' attitude and a collaborative nature.
• You will thrive on challenge, accepting that you will be coming into a role that needs a lot of process implementation and be actively involved in that.
• You will be able to comprehensively use and work with Microsoft Excel.

Desirable

• Previous experience working with QuickBooks, Xero, Microsoft SharePoint, Teams, Excel and Shifts.

Salary:
£25,000.00-£30,000.00 per year


Benefits:

• Company events
• Company pension
• Free parking
• Onsite parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Haverhill, CB9 8QP: reliably commute or plan to relocate before starting work (required)

Experience:

• Procurement: 1 year (preferred)
• Purchasing: 2 years (preferred)