Temporary Administrative Assistant - Rochford, United Kingdom - OnetoOne Personnel

OnetoOne Personnel
OnetoOne Personnel
Verified Company
Rochford, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Administrative Assistant

The Role

Working from our Clients office in Rochford, you will provide administrative support to the Office Manager in all day-to-day operations.

Essential qualifications and experience

  • At least three years' experience in an administrative role
  • Excellent allround administrative skills
  • Proficient in the use of standard software packages such as Word, Outlook and Excel
  • Ability and sufficient life experience to handle sensitive enquiries of a confidential nature
  • Experience of processing and managing financial transactions and resolving queries
  • Ability to work as part of a small team with a 'can do' and 'hands on' approach
  • Strong interpersonal skills, able to liaise with outside organisations and persons
  • Ability to work on own initiative, with a confident and proactive approach to tasks
  • Excellent organisational and time management skills
  • Flexible and creative approach to work
  • Confident approach to lone working, with ability to process tasks unsupervised
Duties and responsibilities

  • Processing of new memberships, completing new member letters and forwarding welcome packs
  • Fulfilling literature requests from member organisations, members and healthcare professionals
  • Dealing with incoming and outgoing mail including taking outgoing mail to the post office
  • Accepting and recording deliveries, including storage of leaflets, promotional items and stationery
  • Preparing communications, photocopying, collating and distributing correspondence as instructed
  • Attend training courses, such as First Aid or Fire Safety
  • Assist with the general preparations for meetings and events including bookings, payments and dispatch of exhibition equipment
  • General hardcopy and electronic filing as required
  • Assist with general office upkeep and cleanliness as and when required
  • Any other ad hoc tasks as delegated by the Office Manager, or the Chief Executive Officer
  • Processing member subscriptions and updating member information using the database
  • Accurately allocate renewal payments and donations received online, by cheque and standing order to the database, and update the spreadsheet
  • Assist with the management of the companies One2One Support
  • Efficiently process and record requests for support, ensuring confidentiality, and compliance with data protection and safeguarding regulations
  • Communicate directly with Support Volunteers to arrange requests for support received from individuals, and other medical professionals
  • Assist with the maintenance of the Support Volunteer database
  • Assist with the organisation and participate in virtual and/or in person Support Volunteer training courses. Some evening and weekend work will be required, including attendance at online support volunteer meetings


The above-mentioned duties are neither exclusive nor exhaustive and the post holder may be required to carry out additional tasks to assist the organisation in carrying out its work efficiently.


  • Monday to Friday, 9 am to 5 p m.
  • Initially this will be for 2/3 days per week increasing to 5 days per week in the New Year. Initially a temporary position with the possibility of becoming a permanent role in time.
- ? £12.00 per hour to start
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