Executive Support Officer - London, United Kingdom - Capita

Capita

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Support Officer

We are looking for a talented and enthusiastic Executive Support Officer to support our directors and their wider senior leadership teams.

Previous experience in a similar role would be an advantage, but more importantly you will be self-motivated, pro-active,possess excellent administrative and IT skills and be comfortable working in a rapidly changing environment.

What will you be doing?

Proactively manage Director's diaries to ensure the smoothrunning of all daytoday activities, using professional judgement to effectively balance their time, prioritising the most important meetings, identifying, and resolving conflicts before they ariseand anticipating requirements in advance.
Arrange and support a range of meetings with both external stakeholders and internal colleagues, including booking meeting rooms, receiving visitors, and arranging refreshments if required.
Give secretariat support, including collating and circulating agendas and papers, and taking accurate and concise minutes or notes, for a range of routine, complex, technical, or confidential meetings.
Provide help and support to Heads of Service and their teams on a range ad hoc and longerterm projects and pieces of work.
Provide cover for the Business Manager in their absence and help support the work of the Chair and Chief Executive as required
Book business travel and accommodation; and to process travel and subsistence claims as necessary.
Make, receive, and deal with telephone calls, taking accurate messages and dealing with general enquiries internally and externally.
Draft suitable replies to correspondence where appropriate and to research background information as required.

What are we looking for?

Good interpersonal skills and an ability to build strong collaborative working relationships with people at all levels.
Efficient IT skills, especially competent in the use of Microsoft Office, effective communication skills, both written and oral as well as great attention to detail.
Experience within a similar role.

**What's in it for you?

Hybrid Flexible Working
Great Benefits
Competitive Salary

The company
The Electoral Commission is the independent body which oversees elections and regulates political finance in the UK. We work to promote public confidence in the democratic process and to ensure its integrity.

We offer excellent terms and conditions, including flexible working hours and the opportunity to join the Civil Service pension arrangements (dependant on scheme rules)

What to do now
**Capita Opportunity Statement

The parent company, Capita Plc*, are a leading UK provider of technology enabled business services. We're supporting and improving the lives of millions of people every day and we can only do this with the right people in place, working towards a sharedgoal. We encourage an open, honest working environment where everyone can be true to themselves, and people are valued for their differences. We're always challenging each other to learn and improve, because we know when we work together, we can deliver better outcomes.

We work across such a huge range of businesses and sectors, that you'll have the opportunity to grow and develop your career in any number of directions.

You'll also become part of a network of 63,000 experienced, innovative, and dedicated individuals acrossmultiple disciplines and sectors.

There are countless opportunities to learn new skills and develop in your career, and we'll provide the support you need to do deliver.

Our purpose is to create a better outcome for you._