Administrator - Thornton Cleveleys, United Kingdom - Lancashire Renewables Ltd

Lancashire Renewables Ltd

Verified Company

Thornton Cleveleys, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Lancashire Renewables Ltd are seeking a skilled SHEQ Administrator to join our expanding SHEQ Team as the Company embarks on an exciting journey of growth and development.

As the SHEQ Administrator, you will play a crucial role in supporting various SHEQ functions, including health and safety, quality, compliance and environmental.

We're looking for a strong administrator who thrives in a fast-paced environment, pays meticulous attention to detail, and is proactive in their approach.

If you believe your skills are a match for this role, we'd love to hear from you.

In return for your dedication and contribution, we offer a range of benefits designed to support and reward our employees:

Personal training and development plan
Company contributory pension scheme
Death in Service cover 4 x salary
Company sick pay scheme up to 20 weeks depending on length of service
26 days annual leave + statutory holidays
Additional annual leave entitlement for long service up to 31 days + statutory holidays
Cycle to work scheme
Wellbeing support for mental health

Please note the Job Description and Person Specification below will be used for shortlisting purposes.

Job Summary:

Key Responsibilities:

Administrative Support

Provide timely administrative support to the SHEQ department, including documentation management, procure to pay processes, data entry, scheduling, recordkeeping, and minute taking.
Assist in organising and coordinating internal and external meetings, Safe Starts, and audit related SHEQ initiatives.
Liaise with external stakeholders, regulatory agencies, and suppliers on SHEQ related matters, ensuring accurate and timely submissions as required.
Assist in gathering documentation requested by auditors and participate in audit walkthroughs to provide context as necessary.

Documentation Management

Maintain accurate and uptodate documentation related to SHEQ departmental needs.
Maintain organised electronic and physical filing system for all documents, ensuring accessibility for audits and general reference.

Data Analysis and Reporting

Compile and analyse SHEQ data to identify trends, areas for improvement, and opportunities for risk mitigation.
Prepare reports and presentations on SHEQ performance metrics for management review.
Generate reports related to SHEQ using business systems to support and track expenditures on initiatives to aid budget planning.

Business Systems Utilisation

Effectively utilise company business systems (e.g., CODA, SharePoint, EPRAIS) to streamline processes and maintain data integrity.

Policies and Procedures Compliance

Ensure compliance with Company Safety, Health, Environmental and Quality policies, regulations, and standards.
Monitor and update as directed organisational policies and procedures to align with regulatory requirements.

Incident Reporting and Investigation

Support the reporting and investigation of safety incidents, near misses, and environmental incidents.
Assist in conducting root cause analysis and implementing corrective and preventive actions.

Project Assistance

Support the delivery of projectrelated activities within the SHEQ department.

Person Specification:

Education & Training:

GCSE / Level 2 Qualification in Maths and English (Essential)
NVQ Level 3 in Business Administration or relevant work experience (Desirable)
Qualification or experience in Project Management (E.g. Prince2) (Desirable)
IOSH / NEBOSH (Desirable)

Work Experience:

Relevant experience in administrative role (Essential)
Planning and scheduling of work activities (Essential)
Organisational skills with an ability to prioritise tasks manage multiple projects simultaneously and meet deadlines (Essential)
Managing Budgets and maintaining accurate records for audit purposes (Essential)
QMS/Document Control (Desirable)
Knowledge of Occupational Health (Desirable)
Knowledge of PPE requirements (Desirable)
MSDS/COSHH (Desirable)

Skills and knowledge:

Proficient in the use of Microsoft office; Microsoft Excel, Word (Essential)
Communication skills both written and verbal with the ability to interact professionally (Essential)
Attention to detail and accuracy in documentation management and data entry (Essential)
Solution focused with the ability to implement correct and preventative actions (Essential)
Understanding the role of SHEQ in a waste management environment (Desirable)
Knowledge of Business Systems (Desirable)
Awareness of industry specific legislation and compliance standards (Desirable)
Knowledge of procure to pay processes (Desirable)

Personal Attributes: