Contracts Administrator - Westminster, United Kingdom - Kent Recruitment Bureau

Kent Recruitment Bureau

Verified Company

Westminster, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Westminster | On premise | £28,000 - £32,000

Permanent | Full-time | MR211

Do you have at least one year of administration experience working in a Construction firm?

Do you love organising Project Managers and administration processes?

Contracts Administrator Main Duties:

Monitoring and logging incoming and outgoing information/correspondence. Taking control and actioning issues.
Adhere to document control procedures, keeping accurate records and trackers. Ensure the team completes all necessary electronic and paper records in a timely manner to meet internal and customer deadlines.
Filing of correspondence and associated files CAIs, Instructions, RFI Responses, etc.
Updating Project Specific Trackers.
Update and maintain the document management system, log projects, and update their status and milestones against service deliverables from enquiry through to completion. Take responsibility for the project library, storage areas, and inventory of items.
Liaise with clients and project teams for administration requirements.
Deliver exceptional service standards to meet client expectations and ensure all operational difficulties are resolved by supporting the management team.
Recording Project and Sub-Contractor Pre-Start Meetings.
Collection of sustainability information for submission on a monthly basis
New Contract Site Set Up electronically within SharePoint System and Health & Safety onsite documentation. Liaising with Project Manager supporting with Administration.
Raise Purchase orders supporting Project Managers with administration.
Drafting Instruction to Sub-Contractors.
Raising Project specific RFI's
Aiding with the collection and filing of O&M information.
Project startup and shutdown support Project Manager with administration. Updating relevant departments by completing the site shutdown checklist.

Knowledge and experience

A minimum of one year of experience in administrative support in the Construction industry.
Previous knowledge of how construction/refurbishment/conservation projects are delivered is essential.
Excellent organisational and time management skills. Knowledge of working within and supporting a fastmoving team to ensure the team objectives are delivered to time, budget and agreed quality standards. Ability to prioritise and work to tight deadlines.
Demonstrable experience in building and maintaining effective relationships at various levels, including responding to needs diplomatically and managing expectations.
Strong IT skills and experience with a wide range of office and project management IT (Microsoft suite, including SharePoint, Aconex, etc.).
Have a working knowledge of electronic document management systems and the ability to learn new systems.
Flexibility and willingness to take on varied duties and tasks and, on occasion, work outside of standard office hours.
Knowledge of heritage is desirable.
To be a team player and able to work alone whilst keeping focused on priority issues.
No issue with personal security clearance / no criminal record.

Job Posting Contracts Administrator in Westminster advertised on The JobsBoard.