Senior Finance Officer - South Kensington, United Kingdom - Sisters Hospitallers CIO

Description

Senior Finance Officer,
Full Time, Office Based (South Kensington, SW7)

£35,000 -£40,000

We are looking for an experienced Senior Finance Officer to join our Finance team.

You will perform a variety of finance tasks as directed by the Head of Finance and provide support, training and guidance the Finance Officers that are situated with three of the Charities homes.

For this position, you should have the knowledge and understanding of the basic fundamental accounting principles, be able to use your organisational skills to manage your time and be efficient in processing of journals.

Ultimately, you should be able to support the Head of Finance to ensure our day-to-day running of the finance department run smoothly, efficiently and within the timescales set for monthly reporting.

You should also have excellent verbal and written communication skills.


Duties and Responsibilities

• This role will have overall exposure to the finance function of the province, provide operational, project and financial management support to the Head of Finance and the

Finance Officers:
_

• Check and approve new supplier bank details on the Bankline.
• Authorise payments initiated within the group.
• Maintain the Bankline in accordance with the agreed authorities and keep the Bankline up to date.
• Maintain the cashflow for the group and cashflow forecasts for the group.
• Coordinate the payroll for employees and arrange payments to employees, HMRC and resolve payroll queries.
• Prepare payroll journals.
• Maintain Sage payroll including data entry, the entire database, yearend, system queries and issuing of P60s
• Maintain a history file for each employee ensuring employee details are up to date and accurate
• Process starters and leavers in accordance with contractual and statutory terms
• Collate data relating to annual leave and working hours.
• Maintain monthly pension information for the group.
• Combine the data and input to the pension provider.
• Maintain payments and resolve pension queries.
• Maintain the nominal ledger of the Central Fund including all month end journals.
• Maintain the Fixed Asset Register for the group.
• Maintain the intercompany recharges for the group.
• Reconciliation of Bank, Payroll, Pension, Debtors & Creditors
• Assist in drawing up final year end accounts ready for external auditing and submission to the General Office in Rome
• Assist with Internal and external Finance audits.
• Keep management accounts up to date at each month end scheduled timelines.
• Consolidate the management accounts for the group at each month end scheduled timelines.
• Assist in Finance project activities as part of the centralisation process.
• Assist the Finance Officers with month end activities and ensure the smooth running of daytoday activities.
• Assist with streamlining the processes at all the locations (London, Addlestone and Shenstone).
• Assist with improving, streamlining, and making these processes more efficient.
• Keep up to date with GDPR guidelines.
• Build and maintain excellent working relationships with all Finance Officers and senior management.
• Ensure that all financial process across all homes is the same.
• Visit all three homes and provide support for the Finance officers.
• Cover the any particular Finance offers absence, to maintain the financial function locally.
• Train and carry out financial inductions of new employees.
• Provide strategic vision to the charity._
• Act as a trusted adviser regarding future plans of the charity
• Embed the principles of a business partnership approach with stakeholders to ensure proactive and effective support across the organisation
• Virtually network with other peer organisations' to keep up to date to support role and function development
• Lead on the development and implementation of the Systematic Strategy in all areas of business administration.
• Lead on Identifying needs and opportunities to improve the Business scope function and service in conjunction with other senior management colleagues within your respective field of operation.
• Communicate, present, and provide business information to the Board of Trustees
• Network with other peer organisations to keep up to date with systems, processes, and best practice.
• Ensure own personal development through networking events, seminars and reading.
• Support to manage Organisational change._
• Ensure a full understanding of the Trust's longterm strategy and management plan, and ensure departmental strategy and priorities are aligned
• Be a positive change champion for the organisation, identifying key impact areas and priorities and supporting change programs and strategies
• Be aware of your responsibilities under the Charity's Health and Safety policy, taking all possible steps to ensure a safe working environment_
• Actively support the vision, philosophies, and values of the Charity_
• Promote the core values of the Charity i.e., respect, compassion, h