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Private Secretary - Bristol, United Kingdom - Government Digital Service

Government Digital Service

Verified Company

Bristol, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £50,694 - £57,654
Job grade:

Grade 7
Contract type:
Permanent
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Full-time, Compressed Hours
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Bristol, South West England, BS2 0

PS :
Manchester, North West England, M1 4BTAbout the job

Job summary:

At the Government Digital Service (GDS), our mission is to build a simple, joined-up and personalized experience of government for everyone.

Using our unique position at the center of government, we develop services that work for the user, however complex the underlying systems may be.

We believe that ensuring things work for end users is the only way to realize the efficiencies that come with digital transformation.

Our focus is on delivering five missions in the following areas:

GOV.UK as the single and trusted online destination for government information and services
Joinedup services that solve whole problems and span multiple departments 3. A simple digital identity solution that works for everyone
Common tools and expert services
Joinedup data across departments

You can read more about these missions and our vision for the transformation of government in our strategy.

Job description:

We're looking for a Private Secretary to lead the work in supporting the Director.

You will lead on keeping the Directors day on track, ensuring they are well prepared with context to meetings, and have insight from a range of topics to hand.

Key Responsibilities:
- supporting the Director, shaping meeting agendas and following up on issues and actions as appropriate
- accurately interpreting and conveying the Directors view to other members of the Senior Leadership Team
- understand and help to articulate the Directors priorities, supporting the wider leadership team to deliver those priorities; managing information and identifying information that should be shared; escalating issues and risks where necessary
- liaising effectively and working in partnership across a range of stakeholders, as well as building and maintaining effective working relationships with other Private Offices
- manage the flow of information to your Director, including triaging requests, and reviewing and commissioning submissions and briefing
- lead the Directors private office, enabling the smooth running, high morale and high performance of the team
- coordinating information, assessing reports and papers, reviewing and commenting on drafts and ensuring a consistently high standard of advice, support and ambition

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Person specification:

We're interested in people who have:

experience of building relationships and influencing senior stakeholders, managing those relationships effectively

- the ability to work on multiple complex issues at pace and concurrently - executing judgment and utilizing excellent organizational skills to prioritize effectively
- ability to quickly understand the environment and strategic agenda in order to effectively identify and prioritize the most important tasks
- strong communication and engagement skills, with a good ability to persuade and influence others at various levels of an organization on sensitive and complex issues
- experience of operating within a policy or other heavily scrutinised/governed environment at a senior level. Specific emphasis on DDaT
- expert knowledge of agile ways of working and business operations in a digital/tech context. Able to lead and motivate effectively across multidisciplinary teams
- experience of managing individuals and teams, allocating responsibilities and/or packages of work

Benefits:

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details:

The selection process as a standard for all of our GDS roles consists of:

An interview
We will asses you against the behaviours listed. You may get assessed on your experience and technical elements

GDS offers hybrid working for all employees. This means that everyone does some working from home/remote working and also spends some time in their local office.

You will agree to your hybrid working arrangement with your line manager in line with your preferences and business needs.