Document Controller - Glasgow, United Kingdom - Subsea 7

Subsea 7
Subsea 7
Verified Company
Glasgow, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Organisation

Position
Document Controller


Vacancy ref
81522


Based in
Glasgow


Business area
Subsea & Conventional


Working hours
37.5 hours per week


Contract type
Staff


Closing date
08/03/2023


Assignment approximate duration
Permanent

Vacancy information

The
Document Controller is an essential part of our team supporting global projects within the Pipeline Group (PG).


Based in our Old Kilpatrick office near the Erskine Bridge, the role has access to both our hybrid and flexible working policies.

What will you be doing?


You will maintain and control PG's Production Project documentation in line with our management system processes and work collaborative with internal and external stakeholders to successfully manage the lifecycle of project documentation.


  • Assist and guide project personnel in the utilisation of the document control process.
  • Maintain a comprehensive Document Control System to meet specific project requirements.
  • Provide support in the management of all project documentation.
  • Support the presentation of Subsea7's document control process at the project Kick Off Meeting.
  • Ensure that the correct numbering and revision conventions are applied to all documentation, drawings and correspondence.
  • Accurately enter and update records / metadata within Client Document Management Systems.
  • Circulate documents for review, information, approval, etc by formal transmittal and / or DMS.
  • Ensure all project deliverables are stored in the DMS at every revision and in all relevant formats.
  • Promote and participate in the discussion of the "Subcontractor Document Register".
  • Support internal departments / functions produce documentation within MDR planned dates.
  • Assist in the supply of documentation for mobilisation (hardcopy/electronic formats).
  • Assist with archiving of project documents, ensuring information is in date and relevant.
  • Assist projects to ensure As-Built documentation is available for review.
  • Participate in initiatives to improve Document Control systems and procedures.
  • Participate and support internal audits as directed.
What experience would we like you to have?

  • Demonstrable experience within a similar role.
  • Proven ability working to project and/or system procedures.
  • Experience using business management systems.
  • Proficient in Microsoft packages
  • Excellent communication skills, both verbal and written, maintains strong collaborative relationships at all levels across a multicultural global environment.
  • Demonstrates credibility and professionalism, with the ability to influence to ensure all processes are fully understood and adhered to by participating project members.
  • Strong attention to detail and accuracy.
  • Proactive planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
  • Proactive with a solutionsbased approach, willing to challenge the status quo
  • Demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities
  • Proven ability to review work methods in support of continually developing and improving efficient work methods and processes
What do we offer?
-
Career development - with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
-
Flexible working - lots of our people work flexibly in different ways. Whether it's hybrid, part-time of flexitime working. We can't promise to give you exactly what you want, but let's have a discussion to see how we can make it work.

-
Enhanced maternity/paternity leave/adoption leave:

-
A fantastic benefits package - which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry.

We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently.

We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.


We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation.

An inclusive and diverse environment fosters
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