Administration Assistant Manchester - Beever and Struthers
2 weeks ago
Description
We are looking to appoint an Administration Assistant to the Audit department in our Manchester office.General Responsibilities:
- Management of all incoming and outgoing office post for the department.
- Copying, scanning, filing and archiving of documentation, including management of all audit paperwork, including entry into and filing on our electronic document storage system.
- Responding to requests from the Partner, Director, Managers, Team and clients.
- Printing and binding of reports.
- Answering the phone and taking messages.
- Assisting wider Business Support Team with requests as required.
- Creating Tender documentation/Presentations.
- Assisting FOH with cover as needed.
- Setting up meeting rooms/AV as needed.
Assistance with client tasks:
- Maintaining client information on the firm's practice database.
- Raising fee notes based on our fee forecasts and helping with tidying codes in respect of WIP.
- Setting up new job codes in firm's databases for each year's audit/new services offered.
- Requesting bank letters and monitoring and chasing responses to these through the online platform, using the firm's process without manager input. liaising with client to confirm any changes in details/ obtain information required for new clients.
- Setting up meeting rooms/AV as needed.
New clients/refreshes for existing clients:
- Preparation of ENgagement letters using standard templates.
Meetings and travel (whole team):
- Arranging client meetings for the Partners, Directors and Managers, accomodation and travel arrangements.
- Proactively booking accomodation for the audit team based on job bookings on our staff planner.
- Proactively obtaining meeting agendas and papers for upcoming Audit Committees and Board meetings.
Reports:
- Formatting reports for clients (Audit plans and Management letters), completing these to marketing standards for issue to clients.
- Preparing template reports for clients (Audit plans and Management letters), for audit team and managers to tailor and complete.
- Undertaking a review of departmental reports to ensure completeness of information, spelling and grammar.
- Formatting reports for clients (Audit plans and Management letters), completing these to marketing standards for issue to clients.
Salary:
Competitive.
Still interested?
Jo
Rigby:
Human Resource Director
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