Administrator (Maternity Cover) - Newcastle upon Tyne, United Kingdom - Diocese of Hexham and Newcastle

Diocese of Hexham and Newcastle

Verified Company

Newcastle upon Tyne, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide professional and proactive administrative support to a number of teams and individuals across the Parish Communities.

Our main work is to support clergy, religious and volunteers involved in developing and sharing the faith and mission of the Church.

It is not expected that an Administrator would have a strong understanding of the nature of this work. Training, mentoring and support will be provided in the role.

The environment can be fast-paced and agile, requiring excellent interpersonal and communication skills, good time management, and a positive, 'can-do' attitude.

What will your duties and responsibilities be?

Create high quality publicity materials using IT skills/various computer packages
Collate briefing papers, reports and presentations
Provide technical/administrative support for virtual meetings, including hosting break outgroups
Support with the content of the Vicariate pages of the Diocesan website, liaising with theDepartment for Communications as required
Support with the arrangements for conferences and meetings, including booking suitablevenues, negotiating costs, raising invoices, liaising with speakers, processing bookingsand attending when required, to ensure efficient organisation of the event
Work as an effective team member, providing confidential administrative support
Record minutes of meetings as requested, including virtual meetings
Maintain comprehensive filing systems to a high standard, including digital archiving andthe secure disposal of documents
Welcome and provide hospitality to visitors and callers
Support with the maintenance and operation of the integrated diary and timetable for thethree Vicariates
Take responsibility for projects from start to completion
Maintain databases for the Vicariates
Maintain and promote good relationships among all who are associated with the work ofthe Diocese
Undertake other reasonable duties by request of line manager

What skills and experience do you need to apply?

You must have:

A good level of general education, including GCSEs A*C/L5+ in Mathematics and English
Proficient IT skills, including Microsoft Office
Be able to design promotional material for events using software (e.g. Canva or similar)
Good experience in general office and administrative procedures
A professional approach with excellent interpersonal skills with the ability to develop good working relationships and communicate with confidence at all levels
Strong organisational skills and time management skills, with the ability to multitask, plan and prioritise in a busy working environment
The ability to stay calm when under pressure, and be proactive and logical
The ability to work with complete confidentiality and integrity, adhering to all internal procedures
A good sense of responsibility, and be punctual and reliable
Accuracy and attention to detail, particularly in the written form
A willingness to learn through mentoring and selfstudy
A willingness and availability to work flexible hours when required
Full driving licence and access to a car

The post-holder must be conscientious and loyal to the aims and objectives of the Diocese, always having regard to its Catholic character.

What will we offer you?

A salary of £25,194 FTE and a workplace pension scheme where we match up to a maximum of 7.5% of your salary
The role covers a maternity period and we are looking for someone to start as soon as possible.
Hours: Fulltime generally 8.30am to 4.30pm with some planned evening and weekend. Hours to be worked over five days each week. Part time or flexible hours will be considered.
Free onsite car parking
Health and wellbeing support
Cycle to Work Scheme
Holiday: 28 days holiday per year plus statutory holidays

Location
St Cuthbert's House, West Road, Newcastle upon Tyne, NE15 7PY

To apply, please include both a CV and covering letter.

Your letter should set out why you want to work with us and what you'd bring to the role, with examples of how your skills and experience would enable you to fulfil your duties and responsibilities.

If you wish to be considered for the role on a part-time basis, please let us know your preferred working hours.

Please include two professional referees on your CV.

Closing date: 4 September 2023

Job Types:
Full-time, Part-time, Temporary contract

Contract length: 9 months

Part-time hours: 25 per week

Salary:
£25,194.00 per year

Benefits: