Office Co-ordinator Role - London, United Kingdom - SOS Group

Description

Its main aim is to identify, specialise and provide superior service to certain segments of the Property Management and Facilities Management market.

SOS Group is a leading provider of the cleaning, guest, and security services for over 20 years, offering high-quality outsourced services.

We are currently seeking a dedicated and organised Office Coordinator to support our operations and provide exceptional service to our valued client.

As an Office Coordinator for our client in London, UK, you will play a pivotal role in ensuring the smooth operation of an office environment.

You will be responsible for a variety of administrative and operational tasks to support the daily activities of all employees and maintain an efficient and comfortable workspace.

You will work closely with the Facilities Manager and other team members to contribute to a positive and productive office culture.

• Greet and assist visitors, clients, and employees in a friendly and professional manner.
• Manage incoming calls and direct them to the appropriate personnel.
• Maintain a tidy and welcoming reception area.

• Assist with scheduling meetings and booking conference rooms.
• Manage office supplies, inventory, and order new supplies as needed.
• Handle incoming and outgoing mail and packages.
• Ad Hoc duties

• Coordinate office maintenance and repairs, liaising with vendors and contractors.
• Ensure office equipment is in good working order and arrange for servicing as required.

• Assist in planning and executing company events, meetings, and gatherings.
• Coordinate catering, setup, and cleanup for events.

• Ensure compliance with safety regulations and office security protocols.
• Assist with emergency evacuation procedures and drills.

• Assist new employees with onboarding processes, including desk setup and orientation.
• Respond to employee inquiries and provide general administrative support.

• Experience in office coordination, administration, or a related role.
• Excellent organisational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work independently in a fastpaced environment.
• Customer serviceoriented with a positive and professional attitude.
• Knowledge of office equipment and basic troubleshooting skills.
• Familiarity with facilities management and safety protocols is a plus.
• Flexibility to adapt to changing priorities and responsibilities.

• Cycle to work scheme
• Sick pay

• 8 hour shift
• Day shift
• Monday to Friday

• London: reliably commute or plan to relocate before starting work (required)