Administration and Finance Assistant - Worcester, United Kingdom - Riverside School

Riverside School

Verified Company

Worcester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

JOB DESCRIPTION

JOB TITLE:
Administration and Finance Assistant

RESPONSIBLE TO:
Business Manager

SCALE:
Scale CLPT03 Scale Point CLPT01 to CLPT06

JOB PURPOSE:
To undertake a range of finance/administration duties

HOURS: 17.5 hours per week

10.00 a.m. to 1.30 p.m. Monday to Friday

JOB RESPONSIBILITIES AND TASKS

To provide administrative and finance support to the Business Manager and extended team as required
Assist with routine financial administration as directed by the Business Manager
Process orders and invoices, including arranging payment for goods and verifying supplier invoices and to ensure that all invoices are paid on time
Liaise with suppliers to chase invoices
Liaise with Out of County authorities for pupil charges
Receiving cash from parents/carers.
To maintain, record, reconcile and bank monies
To maintain, record and reconcile credit card receipts on a monthly basis
Maintain the office filing ensuring relevant files are in place for the Business Manager
Assist in the organisation of school trips
Obtain quotes needed for facilities
Ensure employees mileage and expense forms are completed and correct
Maintain specific financial spreadsheets
Assist Receptionist by answering phones and dealing with visitors
Values: To uphold the values and behaviours of the organisation.
Equality & Diversity: To work inclusively, with a diverse range of stakeholders and promote equality of opportunity.
Health, Safety & Welfare: To maintain high standards of Health, Safety and Welfare at work and take reasonable care for the health and safety of themselves and others.
The Core National Standards for Supporting Teaching & Learning: To understand and carry out role in line with agreed standards, expectations & qualifications.
To have regard to and comply with safeguarding policy and procedures.

EDUCATION, KNOWLEDGE, SKILLS & ABILITIES

Competent in a range of IT tools.
Good written and oral communication skills with the ability to build sound relationships with pupils and staff.
Able to prioritise and plan own workload in the context of conflicting priorities and work on own initiative.
A methodical approach to tasks, recording and reporting.
Experience of SAGE is desirable

QUALIFICATIONS REQUIRED