Contract Administrator - Rotherham, United Kingdom - G4S

G4S
G4S
Verified Company
Rotherham, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Location:
Rotherham, Barnsley | Salary: £20, £22,000 | Posted: 11 Mar 2024 | Closes: 25 Mar 2024 |

Job Type:
Full Time and Permanent |

Business Unit:
UK Central Government Services | Region / Division: UK & Ireland | Reference: 15428


ROLE RESPONSIBILITY:


Contract Administrator

Hybrid role - 3 days per week are required on site at our Customer Contact Centre, Wath upon Dearne, Rotherham, S63 7ER

£20,374.88 to £22,000 per annum

37.5 hours per week

About Us

  • Our G4S Customer Contact Centre in Wath Upon Dearne provides advice and support to the public on behalf of our clients. We have experienced rapid growth and are now a team of over 2000 people who spend their day helping people.

About the role

  • We are looking for a Contract Administrator to join our team. You will be reporting to a contract manager providing support to the Operations Director and the Contract, Client and Commercial team in the delivery of the Phase 2 Contact Centre Contract of FTE and a TCV of £83M.

Key Accountabilities of this role will include:

  • Supports the delivery of contract governance requirements as per the customer Call-Off Schedule 15 (Call-Off Contract Management)
  • Ensures the maintenance of the Contract shared folders and documents as they pertain to contract implementation and ongoing management in line with contract playbook architecture and audited requirements.
  • Validating an accurate monthly invoice for the Phase 2 delivered services for the client in line with the SOP for Phase
  • Support with business administration duties across the business unit as required eg Business change function with simple process flows/mapping and admin as required
  • Creates, Owns, Manages, and administers the ongoing maintenance of ALL CCC contract documentation in line with the G4S contract playbook architecture.
  • Owns access and sharing rights to the commercially sensitive information contained within the above. Deals with requests for access and Finance audit requests.
  • Owns the access to the DWP commercial Jaggar and Bravo portals receiving, sharing and sending incoming and outgoing requests and actions
  • Aids the contract manager to oversee and coordinates the timely delivery of contract events and obligations for example, Contact Variations, Contract Obligations.
  • Maintains auditable contract records to support this.
  • Supports the Client Director and their team in the production of management information and presentations in advance of scheduled customer governance meetings.
  • Coordinates logistics and readiness for onsite customer visits
  • Maintains contract files and records for all 3 rd party suppliers the CCC use in the delivery of service.
  • Aids monitoring PO / invoices exceptions.
  • Responsible for validating an accurate monthly invoice for the Phase 2 delivered services for the client in line with the SOP for Phase
  • Consults with Procurement to undertake due diligence in the onboarding of new suppliers, financial set up or ad hoc payments.
  • Support the Client Director & Operations Director as needed.
  • Supports the Business change function with simple process flows/mapping and admin as required
  • Support with business administration duties across the business unit as required covers for other business administration support colleagues as required Corporate Responsibility
  • Ensure compliance with applicable environmental, health, safety, and other regulatory rules and regulations.
  • Ensure all Health & Safety training and actions are undertaken as applicable to your area of responsibility.
  • Ensure all G4S policies and standards are always observed, and that mandatory training is up to date.
  • Liaise and work collaboratively with key stakeholders in the business and other operational departments, as appropriate.
  • Undertake any other duties as requested appropriate to the role. Deputises for the Contract Manager as required.

THE IDEAL CANDIDATE:


Essential Criteria:


  • Have previously worked confidently in a finance project based role.
  • A team player able to work collaboratively with others
  • Recognises the importance of confidentiality when supporting strategic or confidential issues
  • Good attention to detail able to spot errors or mistakes in their own work and others.
  • Good verbal and written communication skills.
  • Experienced IT user. Confident in using Google Drive, Docs, Sheets, Slides and Meet our primary productivity tools.
  • Have a proven conscientious and well organised approach to workload. Able to work on own initiative.
  • Proactive and flexible approach
  • Problem solver with logical approach
  • Analytical and enquiring passionate about supporting the business to meet its targets and goals

Desirable

  • Experience of working in Finance or Project role in a BPO
  • Experience of working with government contracts

Benefits
**While working for G4S, you are entitled to a number of benefits and offers from G4S partners a
More jobs from G4S
See all jobs of G4S