Program Coordinator - London, United Kingdom - Omnicom Health Group

Omnicom Health Group

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

About us

Excerpta Medica is a fast-growing medical communications agency; we are part of the Adelphi Group and seamlessly connected to the full Adelphi offerings of real-world evidence, market access, and research.

We are also part of the Omnicom Health Group, the largest healthcare marketing and communications network in the world.

At Excerpta Medica we develop scientific content to spark debate, educate, and stimulate dialogue for our global pharmaceutical and biotech customers.

Our international team offers advice and support in medical strategy and publication planning and is specialized in creating innovative medical education and communications programmes.

We combine scientific insight with best practices in communication, including digital channels, to develop programmes for healthcare professionals that are both engaging and impactful.

We have a strong commitment to our clients, and we work in close-knit teams of exceptional colleagues, all unique and curious individuals striving to deliver excellence.

Do you want to develop your career in an international medical communications agency, taking a key role in a team delivering event-based and digital communication projects?

We are looking for a

Program Coordinator Based in the Netherlands

About the role
Our Program Coordinators play a central role in the client account teams.

They are responsible for planning and coordinating a wide variety of project-specific activities, such as meeting logistics, financial administration, supplier management, and providing general support to project teams.

They also maintain professional contacts with medical experts, suppliers, hotels and airlines, and pharmaceutical company clients when making logístical arrangements for face-to-face (F2F) or digital events or when handling contracting and project finances.

Program Coordinators also liaise closely with the supporting teams on tasks such as project tracking, printing, and shipping.

Your responsibilities

Overseeing logistics arrangements for medical experts and team members for F2F and digital events, including registration at congresses, travel and accommodation, and transfers
Managing consultant contracting as required in client projects
Tracking all meetingmaterial production and shipment, in close liaison with Program Managers, medical team members, and editorial and designstudio colleagues
Managing printing and shipment of materials in liaison with designstudio colleagues
Working closely with our suppliers to ensure services are delivered as required
Managing financial administration for the client account team, in close liaison with our finance team; this includes tracking status of finances, and managing invoicing/payment requests for suppliers and clients

What we offer

Membership of a team that is committed to highquality work, values teamwork, and focuses on continuing to develop and improve skills
Many opportunities for learning and career development, as we expect you to grow fast professionally
Flexibility in working hours and location, including workfromhome options, to enable you to successfully balance work and personal life
A shared passion for results: we work hard and celebrate our successes in style
Office locations close to the centre of the vibrant cities of Amsterdam and London, and a hub of colleagues on the east coast of the USA
An opportunity to broaden your horizons by working in a dynamic, international, and multicultural organization with highly educated and dedicated colleagues
Competitive compensation packages commensurate with experience, including a yearly bonus as well as other bonus opportunities
EM Academy for ongoing professional training and development

Requirements, skills, and qualifications for this role

Very organized, flexible, and proactive
Serviceoriented
Detailoriented
Experience and skills in finance management, administration, arranging logistics, and using projecttracking tools are an advantage
Experience working in a logistics agency, congress service organization, hospitality setting, or a publisher or communications agency is an advantage
High affinity for working in a team delivering eventbased and digital communication or educational activities
Ability to multitask and to work effectively to tight deadlines
Excellent communication skills
Fluent in the English language, both oral and written
Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook)

Join us
If you are interested, please send your CV and motivational letter (including your preferred work location, notice period/availability, and desired salary/benefits)

Excerpta Medica is an Equal Opportunities Employer. All applicants will be considered without regard to race, colour, religion, sex, age, national origin, sexual orientation, or disability.

We will not respond to any canvassing queries received in response to this vacancy

**Our comm