Finance Operations Officer - Darlington, United Kingdom - Department of International Trade

Department of International Trade
Department of International Trade
Verified Company
Darlington, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

The Finance Operations Team oversees the key financial processes that underpin the way we operate, including Purchase to Pay (P2P) and Order to Cash (O2C).

In line with the Government Finance Function best practice, DIT wants to make these processes as streamlined and user-friendly as possible, while maintaining compliance with internal controls.


The role is part of a small team responsible for overseeing the purchase to pay and order to cash processes.


Job description
In this role you will be expected to undertake the following specific tasks:

  • Administering the end to end processes for purchasing and paying for goods and services
  • Managing customer and supplier set up on Oracle with our shared services provider
  • Performing cash management reconciliations
  • Conducting assurance activity such as: reviewing open Purchase Orders, closing down aged Purchase Orders, invoices on hold, debtor reviews, accruals and KPI reporting
  • Collaborating with teams across the Department and supplier contacts
  • Involvement in internal audits and interim and yearend accounts work and audit requests as required
  • Undertaking other adhoc tasks as required, e.g. providing information for Parliamentary Questions and FOI requests where relevant and running and reviewing reports
  • Responding to queries from the business and escalating as appropriate

Line Management Responsibility:
No


Hybrid working
Please be aware that this role can only be worked from within the UK and not overseas.


Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.


Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average.

If your office location is London, you will be eligible to receive London weighting.


Person specification

Essential Criteria

  • Experience in process based tasks
  • Effective communication skills
  • Experience of financial management or processes

Desirable Criteria

  • This role would suit someone who has some finance experience.
  • Ideally, you will have experience of purchase to pay processes and experience of using Oracle.

Personal Attributes & Skills

  • This role would suit someone who is comfortable with detail and processed based work and for people who are considering studying for a finance qualification or considering a longterm career in finance.
  • You will be part of our key controls to ensure that DIT is managing its money properly. This team works closely with the financial accounting team and there is an opportunity to be involved with the year end audit work.

Behaviours
We'll assess you against these behaviours during the selection process:

  • Working Together
  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing

Benefits

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pensionwith an average employer contribution of 27%

Things you need to know

Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.


Further Information

Reasonable Adjustment

SC

Vetting Requirements
UK criminal records covering both spent and unspent criminal records
Your credit and financial history with a credit reference agency
Security Services records


Security
See our vetting charter.

People working with government assets must complete basic personnel security standardchecks.


Nationality requirements
Further information on nationality requirementsThis job is broadly open to the following groups: UK nationals
nationals of Commonwealth countries who have the right to work in the UK
nationals of the Republic of Ireland
relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
certain family members of the relevant EU, EEA, Swiss or Turkish nationals


Working for the Civil Service
The Civil Service Codesets out the standards of behaviour expected of civil servants.


We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.


The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

This vacancy is part of the Great Place to Work for Veteransinitiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.


Contact point for applicants

Job contact:


  • Name : (See complete description on Civil Service Jobs)

Recruitment team:


Further information
Our recruitment process is underpinned by the principle of appointment on the basis of fair a
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