Pa/administrator (Medico Legal) - Sutton Coldfield, United Kingdom - Neuromindworks

Description

We are recruiting for a full-time Personal Assistant (PA)/Medicolegal Secretary for Neuromindworks Limited, which is a company specialising in providing (neuro) psychology services in the context of litigation and rehabilitation.

We are based in Sutton Coldfield. The role will be predominantly providing administration services for medico-legal assessments and treatment.

Preparing and issuing standard quotations, contracts and other letters as part of the instruction process.

Monitoring of the receipt of documentation necessary to complete instructions. This will require regular liaison with solicitors.

PA support to the company director and one or more of the company's psychologists.

Management of psychologists' diaries to ensure all activities are scheduled in a timely manner, and with a view to minimizing travel.

Formatting, proofreading and circulation of reports and notes.

Production and issue of session summaries, reports and other documents from dictation and/or handwritten notes.

Summation of medical records.

Support the invoicing process by keeping accurate records of meeting durations, journey mileage etc.

Maintaining records of active clients and associated contact details in an excel database.

Maintaining client therapy records in line with the terms agreed for each client.

Ensuring clients are reminded of upcoming appointments.

Issuing relevant client information to solicitors or case managers as and when requested.

Making travel and accommodation arrangements as and when required.

Use client records to prepare a client status report for monthly management meetings.

Attend and minute monthly management meetings.

General administration including purchase of office supplies, photocopying, scanning and management of paper files.

Undertaking, from time to time, other administrative and PA activities as requested by the management team.


Person Specification and Required Skills

Essential
Highly organized individual.

Ability to prioritise own workload.

Ability to follow detailed protocols.

Strong communication skills.

High command of the English language.

Attention to detail.

Excellent typing skills (minimum of 60 wpm with high accuracy).

At least 2 years' experience of working as a PA to a senior executive and/or a medical or legal secretary.

Experience of proofreading documents which require a high command of the English language (e.g. legal/ academic/medical documents).

Familiarity with Microsoft Office (including good Word and Excel skills).

Familiarity with using document management systems.

Familiarity with using electronic calendars.

Familiarity with using office equipment such as scanners and photocopiers.

Comfortable working in an environment where work may need to be rescheduled.


Desirable
Previous medical and/or legal secretarial experience.

Familiarity with medical terminology.

Secretarial qualifications.

Full clean driving licence.

Qualification showing high command of English language (e.g. GCSE A-B).

Experience of working in a fast paced changing environment.


Job Types:
Full-time, Permanent


Salary:
£30,000.00-£33,000.00 per year


Benefits:

• Work from home

Work Location:
Hybrid remote in Sutton Coldfield