Dunottar School - Reigate, United Kingdom - United Learning

United Learning

Verified Company

Reigate, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Receptionist/Administrator (part time, job share)**
Salary:Up to £24,768 FTE (actual £15,693.67 based on FTE of 0.63/£15,057.20 based on FTE of 0.60) depending on experience

Hours:25/26.25 hours per week during term time and 20 hours per week during the holidays

Working Pattern:
Term time of 35 weeks plus 8 weeks working during the holidays (43 weeks total)

Flexible working pattern to include but not limited to:

Vacancy 1: 7.45am - 1.00pm from Monday to Friday (5.25 hours per day/26.25 hours per week) 8.00am until 12.00pm in school holidays (to be worked in conjunction with job share partner)

Vacancy 2: 12.45pm -5.45pm Monday to Friday (5 hours per day/25 hours per week) 8.00am until 12.00pm in school holidays (to be worked in conjunction with job share partner)

Start date:
Immediate (before September 2023)

Interviews:
TBC by arrangement

Duration:
This is a fixed term one-year contract with the view to be made permanent by mutual agreement.

Dunottar is a vibrant, co-educational independent school for pupils aged 11-18 set in 15 acres of beautiful grounds on the outskirts of Reigate, in Surrey.

Our aim at Dunottar is to bring out the best in every child.

We nurture them to be confident and compassionate individuals, to be involved in our community and to stretch themselves to achieve their academic best.

Dunottar is a small school with a big heart and our staff are integral to creating the positive, inspiring environment that our pupils and parents love.

As part of the United Learning family of schools our staff have access to excellent CPD opportunities and exciting career progression, as well as being able to share best practice and resources.

Overview

Due to an internal promotion, Dunottar School is looking to recruit two part-time receptionist/administrators to support with our busy reception function.

These are fast-paced and diverse key roles at the school which have lots of day-to-day interaction with our staff, students, parents, and visitors.

The ability to provide a warm and welcoming atmosphere together with being able to prioritise differing responsibilities is a key requirement for these roles.

Experience of working in an educational environment, where safeguarding is a priority, would be advantageous but not essential as full training will be provided.

Experience of working in a job share capacity would be desirable but not required as full support will be given as part of the induction and on-going CPD process.

General administration duties

Producing, proof reading and sending clarion calls including the Dunottar Download.
Assist in arrangements for school trips, events and afterschool clubs.
Taking and making telephone calls/texts and delivering messages as appropriate
Assist with pupil first aid/welfare duties, looking after sick pupils and liaising with parents/staff etc.
Maintain stationery and first aid stock and supplies, cataloguing and distributing as required.
Filing and archiving
Dealing with deliveries and storing as appropriate
Maintaining records of pupils on school computer system
Support with processing DBS Checks
Administration of school mailboxes
To assist the Finance department in general accounting and provide administrative support.

Key responsibilities include but are not limited to:

Liaising with current hirers including invoicing
Organising and dealing with coach queries
Preparation of reports using Microsoft Office
Answering routine correspondence
Maintaining school, office and lettings diaries
Maintaining records of suppliers on school computer system.
Lost property liaison with students and parents

Reception

Ensuring the meeting room is cleared after use and is in a good condition for the next user.
Booking the meeting room for staff if required.
Organising coach passes for pupils.
Supervise after school club for pupils.

Person Specification**
The essential skills, knowledge and experience required are:

Responsible, self
motivated and willing to be a role model to pupils and staff; reliable, trustworthy and discreet
Ability to anticipate potential problems and remedy accordingly together with the ability to be solutions focused
Maintain high levels of confidentiality
Highly developed planning and organising skills as well as a keen eye for detail
Ability to maintain focus and work under pressure to achieve tasks within a demanding environment with tight time constraints
Strong communication skills both verbal and written; ability to liaise effectively within and outside of the organisation
Enthusiastic team player, with strong interpersonal and problemsolving skills
Accustomed to working collaboratively within a busy office environment
Highly flexible and able to multitask
Ability to work effectively as part of a job share arrangement
Strong customer service orientation and skills
IT literate, with extensive knowledge of Mic