Bd & Marketing - Admin Assistant - London, United Kingdom - Stephenson Harwood LLC

Stephenson Harwood LLC

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

What we will offer:

We will offer you a place where you can be yourself and where there are no limits on what you can achieve.

With us, you can take ownership of your career and have honest conversations throughout.

You would join an ambitious firm with a clear strategy for profitable growth where you can get responsibility and involvement in growing the business.

Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

Team Structure:
The Admin Assistant role provides critical team support to the London BD & marketing team. Whilst ultimately reporting to our Head of Business Development, the role is integral to the business performance of the department and will equally support our Head of Clients and Head of Brand & Communications also

Main Responsibilities:

Role responsibilities include but are not limited to:
Accounts

Processing invoices trained to support other team members as required
Credit card reconciliations
Processing expenses (using SAP Concur)

General

Diary management for senior members of the team
Booking and coordinating team meetings
Logging sickness (on the firm's online HR platform)
Keeping track of the desk booking systems
Purchasing images from image libraries (Shutterstock / iStock etc)
Keeping database login spreadsheet up to date
Managing memberships / subscriptions (for example, PM Forum, PMSG and Lexology)
Collating merchandise for ad hoc requests
Preparing induction schedules for new joiners
Document support for the Heads of Business Services (e.g. PPT presentations, best practice guides etc.)
Business continuity keeping the database logins spreadsheet up to date and checking quarterly that all logins are still active
Merchandise management

PR team support

Publishing news content on the firm's intranet
Publishing updates on the firm's LinkedIn account
Booking tables and managing attendance at award events

Software and process training available.

We are happy to discuss flexible working and will facilitate it where possible.

Attributes/Skills Required:

The role requires strong organisation and interpersonal skills - ideally with proven experience of managing administration tasks for a senior management team.

A proactive approach to task management and the ability to pre-empt potential issues and address or report these as required.

You will have experience in, or be willing to learn, a breadth of administrative tasks.

These range from formatting diary management and coding invoices to putting together presentations; therefore a strong understanding of numbers and literacy comprehension is needed.

This is alongside strong computer literacy skills, as much of the role's activity will be underpinned by IT based organisation.

Many elements of the role will require working on initiative and understanding the needs and requirements of both the firm and the relevant Heads of Business Services, therefore strong interpersonal skills are required to integrate closely with the management team as well as solid, appropriate communication skills when liaising with other stakeholders within the firm.

This job description is indicative only and does not represent an exhaustive list of responsibilities.

The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business need.

We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives._

About the Firm:

With 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions, and individuals across the globe.

Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service.

Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects.

We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time.

Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world.

Our Values