Finance and Administration Assistant - Newtownards, United Kingdom - Familyworks

Familyworks
Familyworks
Verified Company
Newtownards, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Position:
Finance and Administration Assistant


Hours:37.5 hours per week


Salary:
£22,500 - £23,500


Location:
Newtownards


Reports to:
Operations & Finance Director


About the role


We are seeking to appoint a suitably experienced Finance and Administration Assistant to provide support to all the organisations in the group.

The person appointed will be a highly motivated self-starter and will bring a high level of professionalism and commitment to the role.


Main duties and responsibilities

  • Maintaining accounts and accurate recording (and coding) of sales invoices, purchases invoices, receipts, payments and other information on Excel spreadsheets and Sage accounting software
  • Assisting with monthly payroll processing
  • Handling payroll queries
  • Processing statutory payments including SSP, SMP & SSP
  • Preparing and issuing sales invoices
  • Credit control: chasing payments from debtors
  • Paying suppliers
  • Bank lodgements
  • Reconciliation of credit card transactions
  • Bank account reconciliation
  • Preparing monthly mileage report
  • Assisting with quarterly processes
  • Collating any required statistics
  • Assisting with HR administration including maintaining employee files, filing recruitment information, assisting with recruitment processes and AccessNI
  • Ordering of office and Warehouse supplies (e.g. stationery, cleaning supplies)
  • Payroll reconciliations
  • Providing regular, general clerical support including answering of phones, photocopying, scanning, post, reception cover etc.
  • Assisting managers and fellow team members with time critical reporting and projects.
  • Assisting with administration relating to other organisations of the group including North Down Community Works and North Down CFC
  • Other duties as directed by the Operations & Finance Director or the General Manager as and when required

Person Specification

Essential

  • A minimum of 5 GCSE's are required including Maths & English at Grade C or above (or equivalent).
  • Minimum of one years' recent experience in a similar position.
  • Excellent verbal and written communication and networking skills.
  • Excellent IT skills including high level competency in Microsoft Office (Excel and Word in particular), Sage Accounts and Payroll.
  • Expert organisational and administrative skills.
  • Ability to work unsupervised and as part of a team.
  • Ability to work to strict deadlines.
  • Flexibility and willingness to be involved in a variety of tasks.
  • Ability to work within the aims and values of the Group: these being 'Integrity, Respect, Care, Safety, Generosity and Excellence' and to compliment these values in everything you do.

Desirable

  • Accounting Technician (working towards or fully qualified)

Job Types:
Full-time, Permanent


Salary:
£22,000.00-£23,500.00 per year


Benefits:


  • Casual dress
  • Company pension
  • Free parking
  • Onsite parking
  • Sick pay

Schedule:

  • Day shift
  • Monday to Friday

Work Location:
In person
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